My (Mostly) Paperless Reading System

I started writing this article about my reading system for my Paper Cuts newsletter, but it started getting too long for an email and turned into a blog post. Growing up, I was one of those kids that would go to the library every week and walk out with a bag full of books so […]

Use Evernote Templates To Make Your Life Easier

Evernote does a (relatively) good job creating a service and creating software, but I have always felt that the company could do a better job helping people put things into Evernote. For example, did you know there is an Evernote templates feature? OK, before you call me on it, that’s not entirely accurate. There is […]

Reduce PDF File Size With Ghostscript

I’m going to be honest. I don’t worry too much about PDF file size. Storage (both local and online) is relatively cheap. However, sometimes people will ask me how to reduce PDF file size, so it’s clearly a topic of interest. There are many solutions out there, but over on the Asian Efficiency Dojo, user […]

ScanSnap’s new partner is… Neat?

In the consumer paperless space, there were two main players for going paperless. There’s the ScanSnap, the scanner that I have been using since 2008, and there was their main rival (at least from my perspective), the Neat line of scanners. It was funny when I would go to tech conferences or professional organizer conferences, […]

How I Manage My Life Without Paper

A while ago, there was a great suggestion from an awesome reader: I'm interested in how you and other people manage their lives, their tasks, priorities, documents, to-do lists, and everything that goes with it. I first came to DocumentSnap for help on making my world paperless. With your guidance I've made good progress but […]

CrashPlan Alternatives – I’m Changing My Online Backup

In late August 2017, I received a nasty birthday present. I learned that CrashPlan, my beloved online backup service, was shutting down its Home plan. I have been a CrashPlan user since 2011, so needless to say I was not happy about this. I knew I needed to look at CrashPlan alternatives, but frankly it […]

Good Podcast Paperless Discussion

There is a good discussion of paperless workflows in Mac Power Users 411: 2017: A Pretty Good Year that was posted at the end of (surprise!) 2017. As we wrap up 2017 we take a look back at the workflows that worked for us in 2017 including paperless practice, writing workflows, cloud storage, hiring help […]

ScanSnap Cloud Now Makes Searchable PDFs And Adds Cloud Services

I am writing this from the pool area of the Sheraton Atlanta. I only mention this because Fujitsu has released their new ScanSnap Cloud feature, and I figure there is no better way to test it out than with the dreaded hotel Wi-Fi connection. ScanSnap Cloud At The Pool What Is ScanSnap Cloud? ScanSnap Cloud […]

Ignore The Rule Of 321 At Your Peril

Recently on the DocumentSnap newsletter I wrote about an important concept in protecting your paperless documents: The Rule of 321. The general concept is that you want your data in as many places as possible: Have at least 3 copies of your data – In other words, have your original PDFs (1 copy) and 2 […]

Introducing the Paperless Genealogy Guide (New collaboration!)

I’m writing this from Salt Lake City, Utah where I am about to speak at the much-bigger-and-awesomer-than-I-even-expected RootsTech genealogy technology conference. Paperless is a big topic in genealogy, and over the years I’ve had many genealogy enthusiasts visit DocumentSnap. I’ve had a few blog posts on the subject going back to 2011, but I’ve never […]