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How To Install An Alfred Workflow

AlfredRecently I posted an Alfred Workflow to Select A ScanSnap Manager Profile.

Awesome DocumentSnap reader Ray asked if I could turn the instructions into a video, so that is exactly what I have done. Here is a video that shows how to install and use an Alfred workflow, using the ScanSnap one as an example.

View the video below, or click here to watch it on YouTube. If you are able to, I recommend that you watch it with HD turned on.

This video on installing Alfred Workflows is part of a series of quick videos on paperless tips and topics. View more in the series here.

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Always Show Windows Icon In Taskbar

Windows taskbarThe Windows taskbar (that area in the bottom-right of the screen) has a feature that is both helpful and annoying at the same time.

By default, most icons will not show unless they have something they need to tell you. This is nice because it stops the area from becoming cluttered up, but it can be annoying if you have an icon you want to be able to access frequently (for example, the ScanSnap Manager icon).

This video shows how to make it so that a certain icon always appears in the bottom-right corner.

View the video below, or click here to watch it on YouTube. If you are able to, I recommend that you watch it with HD turned on.

This video on Windows taskbar icons is part of a series of quick videos on paperless tips and topics. View more in the series here.

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Securely Share Files With Sync.com

Sync.comRecently I wrote about Sync.com, a secure (and Canadian) file synchronization service similar to Dropbox but with some enhanced security features.

In my Sync.com post, I whined:

This is just personal opinion, but I find the sharing functionality limited. You can share a folder with someone, but you can’t create public links to individual files the way you can with Dropbox or Evernote.

If you do share the folder with an individual, they need to sign up for a Sync.com account and install the software in order to get to it. That’s fine if you are working collaboratively with someone, but not the greatest experience if you just want to share a one-off file.

Obviously, they were listening[1], because they’ve released an update and you can now share a direct link to a file.

I like the way they did it (though it would be nice if there was Finder or Windows Explorer integration), and I like how you can send a file link and a password separately. I made a little video that shows how it works.

View the video below, or click here to watch it on YouTube. If you are able to, I recommend that you watch it with HD turned on.

This video on sharing file links with Sync.com is part of a series of quick videos on paperless tips and topics. View more in the series here.


  1. Just kidding, I assume they’ve been working on this one for a while.  ↩

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Create An Evernote Mac Import Folder Using Automator

AutomatorFor some reason that I will never understand, the Windows version of Evernote has included the ability to define an import folder for years, but that functionality has never made its way to the Mac version.

The easiest way on the Mac is to import to Evernote using Hazel, but if you don’t use Hazel you can do it using built-in technologies such as Automator and Applescript (don’t worry, it’s not that hard!)

The video below shows how to set it up. At one point you will need to paste in some code, so here you go:

repeat with this_item in the input
    set the item_info to info for this_item
    tell application id "com.evernote.evernote"
        activate
        create note from file this_item
    end tell        
end repeat
return input


Make sure you paste that that between the on run… and end run sections. Leave those intact.

I set this up on OS X 10.9 Mavericks. I’d love to hear how it works for you if you are on a different version of the Operating System.

View the video below, or click here to watch it on YouTube. If you are able to, I recommend that you watch it with HD turned on.

This video on setting up an Import Folder in Evernote for Mac is part of a series of quick videos on paperless tips and topics. View more in the series here.

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Video: Evernote PDF Markup, Rotation, and Annotation Summary

A few days ago, Evernote released an update (5.4.3 if you’re counting) for Mac that includes some nice new features that have flown under the radar. They aren’t in the Windows version yet, but hopefully soon.

They are:

  1. You can rotate or delete specific pages from an attached PDF, right from within Evernote.
  2. When you are annotating/marking up an attached PDF, you can generate a nice summary of all of the annotations.

I made a little video that shows how they work.

View the video below, or click here to watch it on YouTube. If you are able to, I recommend that you watch it with HD turned on.

This video on annotating PDFs in Evernote for Mac is part of a series of quick videos on paperless tips and topics. View more in the series here.

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File Search In The Dropbox Mobile App

DropboxI use Dropbox a lot, and generally like their mobile apps.

There is one feature of the apps that I love, but it is a bit hidden: the ability to search for files in the Dropbox app by name.

I made a little video to show how it works. While the video shows the iPhone app, the same concept applies to the Android app as well.

View the video below, or click here to watch it on YouTube. If you are able to, I recommend that you watch it with HD turned on.

This video on searching for files in the Dropbox app is part of a series of quick videos on paperless tips and topics. View more in the series here.

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PDF Markup in Evernote iOS

Evernote iOS7 PDF MarkupWith the release of iOS7, Evernote has released a brand new version of its iOS app for iPhone, iPad, and iPod Touch.

One of the new features which is Premium, but free for everyone for 30 days, is the ability to annotate and mark up PDFs right inside the app. This is extremely handy, and this video shows how it works. The Skitch purchase from a few years ago is paying off.

View the video below, or click here to watch it on YouTube. If you are able to, I recommend that you watch it with HD turned on.

This video on marking up PDFs in Evernote for iOS7 is part of a series of quick videos on paperless tips and topics. View more in the series here.

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Enable and Disable File Sharing

Birds sharingWith all the talk of file syncing services like Dropbox or devices like the Transporter, it is easy to forget about good old-fashioned file sharing.

Your computer can be set up to share files with other computers on your network, or you may want to turn this ability off if you are going on a public network.

This post has two videos for the price of one: one video that shows how to turn file sharing on and off in Windows, and one for the Mac.

Windows

View the video below, or click here to watch it on YouTube. If you are able to, I recommend that you watch it with HD turned on.


Mac

View the video below, or click here to watch it on YouTube. If you are able to, I recommend that you watch it with HD turned on.


This video on enabling or disabling file sharing is part of a series of quick videos on paperless tips and topics. View more in the series here.

(Photo by FromSandToGlass)

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Make A Transporter Folder Remote Only

Connected Data TransporterThe Transporter is a “personal cloud device”, which means it is a storage device that plugs into your network and lets you store and share files without having to have your sensitive information stored on a third-party service.

By default a certain amount of your files are cached locally on your computer, which means that you can access them even when you can’t connect to your Transporter.

Sometimes you may not want a certain folder to be cached to your computer – for example, maybe you have large files and you are trying to save hard drive space by moving them to the Transporter. This video shows you how to make a folder Remote only.

View the video below, or click here to watch it on YouTube. If you are able to, I recommend that you watch it with HD turned on.

This video on making a Transporter folder Remote-only is part of a series of quick videos on paperless tips and topics. View more in the series here.

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How To Switch Between Computers For ScanSnap iX500 Wi-Fi Scanning

ScanSnap Wireless IconIn July 2013, Fujitsu released a big software update for the ScanSnap iX500. The iX500 now supports wireless scanning to a Mac or Windows computer.

This works well, but what if you have more than one computer that you’d like to scan to over Wi-Fi? You can switch between them, but it is not obvious how to do it.

This video shows you how on both Mac and Windows. It involves a little-known utility called the ScanSnap Wireless Setup Tool.

View the video below, or click here to watch it on YouTube. If you are able to, I recommend that you watch it with HD turned on.

This video on switching wi-fi scanning computers for the ScanSnap iX500 is part of a series of quick videos on paperless tips and topics. View more in the series here.

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