This video on ScanSnap Organizer Keyword Distribution is part of a series of quick videos on paperless tips and topics. View more in the series here.
The ScanSnap Organizer software that comes with all Windows Fujitsu ScanSnap scanners has an interesting feature that I’ll bet not many people have noticed: you can use keywords in a PDF to automatically file your documents.
You can either assign keywords to your PDFs manually, or use a highlighter and have the ScanSnap recognize them, but once you do, you can use Distribute By Keyword to create rules and then have them sort the PDFs into cabinets and folders.
As a bonus, like a bad 90’s sitcom, you can see me re-use some of the footage from last week’s ScanSnap highlighter video.