Backup ScanSnap Profiles Or Move To A New Computer - Windows

Backup ScanSnap Profiles Or Move To A New Computer – Windows

A great feature of the ScanSnap Windows scanner software is the ability to create Profiles, or pre-defined groups of scanner settings. They allow you to process your documents quickly and efficiently.[1]

Once you get your ScanSnap Manager Profiles set up just the way you want them, how do you back them up? If you get a new machine, how do you move ScanSnap Profiles to a new computer?

Here’s how to backup and move your ScanSnap Manager Profiles on Windows[2]:

Backup ScanSnap Profiles On Windows

First, you need to find the folder where these settings are stored:

On Windows 7 and later, go to File Explorer and navigate to C:\Users\yourusername\AppData\Roaming\PFU\ScanSnap.

yourusername would be replaced with your Windows username.

If you can’t see the “AppData” folder, go up to Tools | Folder Options and set it to be able to see hidden files and folders.

Windows ScanSnap Folder

If you use a backup system like CrashPlan, Backblaze, or any other system, make sure this ScanSnap folder is included in your backup. Of course, you can also just copy the folder manually.

Copying ScanSnap Profiles To A New Windows Computer

Each of those “PFUSsMon0000x” folders corresponds to one of your profiles.

ScanSnap Profiles Folder

Note: Make sure you have a backup before you do the following:

To move your ScanSnap Manager Profiles to a new computer, do the following:

  • Make sure ScanSnap Manager is not running on either computer
  • Copy all the files/folders that start with PFUSsMon0000 from the old computer to the new computer’s ScanSnap folder.
  • Start ScanSnap Manager on the new computer and disable Quick Menu. Your profiles should be there.

If you want more help with your ScanSnap setup, you might be interested in my Unofficial ScanSnap Setup Guide. Many people have found it helpful.

This article was originally written in December 2008. It was updated in July 2015.

  1. I describe which Profiles you should create in my Unofficial ScanSnap Setup Guide, if you’re interested.  ↩

  2. Here’s how to do it on the Mac  ↩

About the Author

Brooks Duncan helps individuals and small businesses go paperless. He's been an accountant, a software developer, a manager in a very large corporation, and has run DocumentSnap since 2008. You can find Brooks on Twitter at @documentsnap or @brooksduncan. Thanks for stopping by.

Leave a Reply 21 comments

Mary Coles - April 27, 2020 Reply

THIS DOES NOR WORK!!!!! trying to upgrade from W7 computer to W10 computer and all the instructions to move scansnap DO NOT WORK!!!!!!!!!! soooo frustrated. I find no PFU docs…

DexterG - October 17, 2016 Reply

Jeff is right. You also need to copy the ConfigList.cfg file to the new computer. Without it all the copied profiles are not recognized. If you open ConfigList.cfg with Notepad you will see that it enumerates all of the custom folders. I have 14 of them. Without the correct copy of ConfigList.cfg Scan Button Settings only showed the first 4 default profiles.

Carolyn - September 4, 2016 Reply

I could use some help. I cannot find the answer to this anywhere.
Is this process supposed to move the data contained within the programs, like the ScanSnap Organizer? I moved all my PFU files from my previous Windows 10 laptop to my new Windows 10 laptop. I disabled d the Quick Menu. I open ScanSnap Organizer and there is no data. I have tried importing data and nothing happens. Do I not have the ability to move Organizer data from one machine to another?

    Brooks Duncan - September 7, 2016 Reply

    Hi Carolyn,

    These instructions are for moving Profiles in ScanSnap Manager (the program that controls how the ScanSnap scans). It’s not for moving ScanSnap Organizer data. If you want to do that, your ScanSnap Organizer documents are probably in a folder called “ScanSnap” or “My ScanSnap” under Documents. Copy those to the new computer and you should be good to go. Of course back up everything first!

      Carolyn Breninger - September 16, 2016 Reply

      That was almost too simple! I thought the data was in the program data folders. I did copy it from the Documents/ScanSnap folder (from my backup) and pasted into the new machine ScanSnap folder and they appeared as before. I now have a better understanding where the ScanSnap software sees the profiles and data. Thanks!

Paul - August 18, 2016 Reply

Does this procedure work for ScanSnap for fi series as well?

Jeff - April 26, 2016 Reply


You also need to copy the ConfigList.cfg file to the new computer. i could not get it to work until I also copied that file.

Thanks for the help!


    Andi - April 9, 2019 Reply

    Exactly, with that it worked!
    @Brooks: A small update of your instructions would be ideal!

Chris - March 9, 2016 Reply



I was scanning to folders on my D: drive and changed to a location on my C: drive. Is there any way to get the scans/files from D: on to C:? It seems file names are the same and there would be much overwriting if I just copied them to the PFU folder.


Jane Rice - August 5, 2015 Reply

Thanks so much for the great information on how to move profiles. I didn’t know about “PFU” and couldn’t find them — you saved me a lot of work.

Susanne Heron - August 5, 2015 Reply

I’m a bit late to the party, but was wondering how to transport the files from my Windows 7/64 PC to my new iMac – or if it is even possible?

    Brooks Duncan - August 5, 2015 Reply

    I don’t think that one will work, since they’re stored in different formats. I think you’re going to have to recreate them in that case. Good question!

mike hill - May 31, 2015 Reply

I’m getting a new computer. Can someone explain how to move Scansnap files & Rack2-Filer Smart files to the new computer. The “Help” menus seen to be gibberish.

mike hill

Suselew - January 31, 2015 Reply

Brooks, this is an older post and the path is no longer valid. Do you know the correct information now for how to do this? The thought of recreating all those scan button settings is rather daunting and I’d appreciate the help.


    Brooks Duncan - February 3, 2015 Reply

    OK, I’ve updated the post as of Windows 8.1.

theJesse - December 3, 2014 Reply

Tom from 2012’s question is intriguing. I am thinking of getting a scansnap scanner, and would love to just play with the software a bit before I make that decision, but unfortunately Futisju does not allow that. I assumed you could install this at the all users level to prevent the very Dilemma Tom is having. Is it still true that you can only install this at the user level? If so, does anyone have a good response to Tom’s question?

Pete - April 1, 2014 Reply

On Win 7 its %appdata%\Roaming\PFU including all subfolders that should be backed up.

Tom Strijmeers - August 28, 2012 Reply

How can you share the ScanSnap Profile Settings between all users on one PC?
I mean, if one user changes the settings, all the users use the new settings.


judas - March 4, 2010 Reply

Thank you. The location in Vista and Windows 7 is:

C:Users<User Name>AppDataRoamingPFU

    Brooks Duncan - March 4, 2010 Reply

    Thanks for letting us know!

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