As I mentioned in my Lucion FileCenter review, FileCenter is a great document management program for Windows. One question I get quite a bit is “does FileCenter work with the Fujitsu ScanSnap?”
The answer is yes, yes it does. In this post I’ll show you two ways that you can scan to FileCenter using your ScanSnap.
Option 1: Scan To The Inbox
In FileCenter, you will possibly have a cabinet set up called Inbox. Here it is in my cabinet list:
If not, go ahead and create one. When you create your cabinet, make a note of where on your Windows hard drive your cabinet is located, and make sure you check Use as Inbox. If you already have the cabinet set up, right-click on it and choose Edit Cabinet.
Now in ScanSnap Manager, either create a new profile, or modify an existing one.
To get to the profile settings, right-click on the ScanSnap icon in your system tray and choose Scan Button Settings.
If you want to create a new profile, in the Profile box on the right, choose Add Profile from the dropdown list.
On the Application tab, in the Application dropdown choose Scan To File or None (Scan To File) depending on your version of ScanSnap Manager. This will make it so that it doesn’t prompt you for a file name or save location when you scan.
On the Save tab, set it to save your scanned documents to the Inbox Cabinet location from FileCenter that we made a note of earlier.
Now, when you scan with your FileCenter profile, it will scan to your Inbox folder, which will then appear in FileCenter. From there, you can process it as I outline in my review or in the Paperless Document Organization Guide.
Option 2: Scan Directly Into FileCenter
This will be similar to Option 1, but we are going to add FileCenter to ScanSnap Manager so that we can scan directly to it.
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First, create a new Profile (see Option 1 for instructions on that).
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On the Application tab, hit Add or Remove
- In the pop-up window, hit the Add button.
- Click the Browse button.
- In the Finder window, navigate to C: > Program Files (x86) > FileCenter > Main and then find FileCenter.exe). Click Open. For you, it may be just Program Files with no x86.
- In the Application Name field, give it a name (in my case, FileCenter). Hit OK.
- You should now see your new application in the list of Added applications. Hit Close.
- In the Application dropdown on the Application tab, choose your newly-added application.
- Now fill out the Profile with the rest of your desired settings.
What About OCR?
Since FileCenter will do OCR, you have two choices:
- Let ScanSnap Manager do OCR after each scan
- Let FileCenter OCR for you post-scan
If you have a large amount of documents, you may find it faster to let FileCenter do the OCRing. That way you can scan away and let FileCenter do its thing after.
If you want ScanSnap Manager To OCR: On the File option tab of your ScanSnap Manager profile. check Convert to Searchable PDF. In FileCenter in Settings > OCR, uncheck Perform OCR on ScanSnap Scans.
If you want FileCenter To OCR: As you might expect, on the File option tab of your ScanSnap Manager profile. uncheck Convert to Searchable PDF. In FileCenter in Settings > OCR, check Perform OCR on ScanSnap Scans.
Once this is all set up, when you scan using your new profile, the PDF will go right into FileCenter, at which you can then process as desired.
There you go. Two options for using your Fujitsu ScanSnap to scan into Lucion FileCenter. For you FileCenter users, do you have another way that you get scans in? Let us know in the comments.
