This works well, but perceptive ScanSnappers may have noticed something strange: there are two different settings for enabling searchable PDFs (aka Optical Character Recognition, or OCR). Why on earth would they do this?
Well, I can’t answer the why, but I can at least shed some light on what the different settings do, as far as I can figure out.
The OCR Settings
To access your ScanSnap Manager Profiles, right-click on the ScanSnap icon on your Dock (Mac) or System Tray (Windows). Choose Settings or Scan Button Settings, depending on your OS.
On the Application tab, when you have one of the Scan To Evernote applications selected, there is an Application Settings… button.
When you press it, you will see there is a Convert to Searchable PDF checkbox. That is setting #1.
File option Tab
When you go to the File option tab of your ScanSnap Manager profile, you will see there is also a Convert to Searchable PDF checkbox. That is setting #2.
So, What Is The Difference?
Before getting into the difference, I do need to point out one quirk of the way that ScanSnap Manager Evernote profiles work.
When you scan, it will upload your document (or image) to Evernote, but it will also save the PDF in the location specified on the Save tab.
As far as I can tell, here is how it works:
- If you only check the Application tab checkbox, the file that is uploaded to Evernote is searchable, but the file that is saved to the folder specified on the Save tab is not searchable.
- If you do not check the Application tab checkbox but do check the File option tab checkbox, the file that is uploaded is searchable, and the file that is saved to the Save tab is searchable.
- If you check neither checkbox, the PDF that is uploaded to Evernote and the PDF that is saved to the Save tab location are not searchable. At that point, what happends depends on your status as an Evernote Premium customer.
So there you go, mystery solved. Either way, being able to scan to Evernote is a great feature, and I’m glad Fujitsu opened it up to all 2009-and-later ScanSnaps. Thanks to user Leothe3rd from the Evernote forum for the inspiration for this blog post.
I personally wish you could turn this behavior off, but it is what it is. ↩