The ScanSnap Organizer program that comes with WIndows versions of the Fujitsu ScanSnap is pretty good, but it does have one big limitation that DocumentSnap reader Katherine from Austin Texas ran into: you can’t OCR or set keywords to PDF files that were not created by the ScanSnap scanner.
I couldn’t find a built-in way to set PDF keywords in Windows 7 like there is on the Mac (if anyone knows one, please leave it in the comments), but here are a few options for doing it.
A-PDF Info Changer
A-PDF Info Changer is a handy Windows utility that lets you open up a PDF and set all the associated metadata such as Author, Title, Subject and Keywords.
It is freeware, but they do request a donation so if you find it useful kick them a few bucks. It has a command-line version for $35 that lets you manipulate a bunch of PDFs all at once.
For the free version, just fire it up and set your keywords separated by commas. Then hit Save File and you are done.
By the way, A-PDF has a huge number of little PDF utilities, many with freeware versions, that are worth checking out. If you need to do something with Windows, chances are they have a utility to do it.
Open up the PDF in Acrobat and go to File > Properties and you can enter the keywords in the Keywords box.
Any other tricks to set keywords and PDF metadata on Windows? Leave a comment and let us know.