Evernote Premium Users: Share Notebooks With Non-Premium Users

Evernote Premium Users: Share Notebooks With Non-Premium Users

Evernote PouringEvernote is a great way to store information for your own reference, but it becomes even more powerful when you use it to share with others.

Sharing is easy to do, but it becomes slightly complicated because there are different types of Evernote accounts:

  • Free: Self-explanatory.
  • Premium: Additional storage, sharing ability, and other features. $5 USD a month or $45/year.
  • Business: Additional features for businesses who want more administrative control.

A common question that comes up is how sharing works between different types of accounts. Can Free members share with Premium members? Are the notebooks read-only or can they be edited?

This post will run through some of the permutations.

What This Post Does Not Cover

  • Sharing individual notes: Any account can create a link to share an individual note with others. That’s not what we’re talking about here – we are only going to cover sharing entire notebooks.
  • Evernote Business: We won’t be getting into sharing business notebooks here. We’ll only be talking about sharing Evernote notebooks between Premium and Free users.

Sharing Notebooks From Free Users

Free Evernote users can share notebooks with Premium users and other Free users.

There has been a notable change in behavior recently (as far as I am aware).

Previously, Free users could only share notebooks and have them be read-only.

Now it appears that Free users can share one notebook and allow other users to view and modify notes.

For example, here you can see that I am using a Free user to share a notebook with another Free user. I am able to allow the recipient to View notes and activity and Modify notes.

Evernote Free User Sharing First Notebook To Modify

Now when logged in using the recipient’s account, I am able to modify the note and those changes are synchronized back to all users.

Evernote Free Shared Notebook Modified

When I try to share a second notebook, I can still share it, but the recipient will only be able to view the notebook contents and will not be able to make changes.

Evernote Free User Sharing Second Notebook Read Only

Sharing Notebooks From Premium Users

When you are an Evernote Premium user, you can share a notebook with anyone (Free or Premium) and give them the ability to view or modify notes.

Evernote Premium User Sharing Notebook

In this example, a Free user added a note to my Premium-shared Recipes notebook.

Evernote Premium Notebook Note Created By Free

So there you go: Premium users can share notebooks with anyone, and allow anyone to modify them. Free users can also share notebooks with anyone, but can only create one notebook that can be modified by others.

(Photo by Heisenberg Media)

About the Author

Brooks Duncan helps individuals and small businesses go paperless. He's been an accountant, a software developer, a manager in a very large corporation, and has run DocumentSnap since 2008. You can find Brooks on Twitter at @documentsnap or @brooksduncan. Thanks for stopping by.

Leave a Reply 5 comments

Mike - November 27, 2016 Reply

I want to use public EN notebooks to publish articles on philosophy and allow discussion, but I’m unsure about allowing client users to change note content. If a client changes my content, is my content gone?

Butth - June 3, 2015 Reply

I know the toppic.. Butt still sharing notes with ANYONE is more off an difficult job rather than easy with evernote… This must be made more user friendly i hope by the app Disgners.

Nicole - November 9, 2014 Reply

What if the notebook is large? Will a free user still be able to access it?

Boby - July 10, 2014 Reply

Thanks Brooks!. As a premium Evernote user I have often wondered the value of sharing since premium members are not a significant representation among those I need to share with. This answered that nagging question that I had not taken time to investigate. I think I will be doing more notebook sharing in the near future.

    Brooks Duncan - July 10, 2014 Reply

    Great Boby, glad it helped. It can be confusing.

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