I recently had a DocumentSnap reader send this question in, but since I am travelling at the moment I thought I’d open it up for the rest of you to chime in. Here is the question:
I’m trying to find a solution for a paperless office….for customer contracts
and other documents…We need to scan but we need to find a storage based application that is online
with some of the same abilities that you would want to see in the doc manager
that comes with a ScanSnap. I was thinking Evernote was an option, but how
easy it that to use, and secure data across different user groups.
As we all know, I am a big Evernote fan, but I just thought I’d open it up for your input. What sort of online document management solutions do you recommend for businesses that have good user controls?
Related posts:
Pogoplug with a usb hard drive works well, and keeps the data on a drive that you control. What I found really useful with pogoplug was the ability to grant varying degrees of access at the folder level, so you can restrict who can see what. Plus, there is a nice web interface, in addition to the ability to mount a pogoplug drive as a network drive from anywhere on the internet.
The initial cost is high, but you don't pay anything after buying the device and attaching a usb drive.
Nice thanks! I hadn't heard of that one.
What makes this even cooler is that you can access those files on your iPhone. Beyond the PDFs that my ScanSnap creates, I can actually run stored videos on my iPhone, etc. Pretty powerful little addition to my arsenal of data.
Microsoft Live Mesh
https://www.mesh.com/welcome/default.aspx
5GB FREE online storage, monitors any folder you want, automatically backed up to "the cloud." (Most free services top out at 2GB.) Accessible from any browser.
Thanks! Didn't even think of Live Mesh somehow.
I use Dropbox and love it. Very easy to use.
i like dropbox as well and use it quite regularly along with evernote. also dropbox are always iterating an improving.
Microsoft Live Mesh
https://www.mesh.com/welcome/default.aspx
5GB FREE online storage, monitors any folder you want, automatically backed up to “the cloud.” (Most free services top out at 2GB.) Accessible from any browser.
Monitoring for any OneNote comments?