Scan Business Cards To Outlook

Scan Business Cards To Outlook

Stack of Business CardsHow do you take the business cards you receive and scan the contacts to Outlook?

Here’s one way to do it on Windows using the Fujitsu ScanSnap scanner and its included business card scanning application, CardMinder.

I find it faster to start up CardMinder first. Then when you scan business cards, they’ll go right in. No need to mess around with Quick Menu or ScanSnap Manager Profiles, though you can use both of those methods as well.[1]

With CardMinder started, put your cards in the scanner and hit the scan button. Your contacts should populate. Fix any fields you need to modify.


Next you want to set it so that CardMinder exports to Outlook. Find the Application button in the toolbar and click on the little triangle at the bottom. You can then choose Microsoft Outlook.

CardMinder Choose Application

Great, you’re ready to get exporting. Highlight the contacts in the bottom left of the screen that you want to export. You can hit Ctrl-A to select them all, or use the Control and/or Shift keys to just select the ones you want.

CardMinder Highlight Contacts

When you’re ready, hit the Application button on the toolbar, which should now show a little OL for Outlook.

CardMinder Choose Application

Hit OK at the message that pops up, and you should be good to go. Flip over to Outlook and your contacts should now appear.

Outlook Contact

You don’t have a huge amount of control over mappings, but you can control what gets exported. In CardMinder, hit the application button in the top left of the window and hit Options. In the Application section, choose Microsoft Outlook and then Settings…. You can then choose which fields get exported to Outlook.

This is one way to scan your contacts to Outlook using a ScanSnap. If you have a different way that you do it, let us know in the comments.

(Photo by Ciera Holzenthal)

  1. No idea what I just said there? You might find my Unofficial ScanSnap Setup Guide helpful.  ↩

About the Author

Brooks Duncan helps individuals and small businesses go paperless. He's been an accountant, a software developer, a manager in a very large corporation, and has run DocumentSnap since 2008. You can find Brooks on Twitter at @documentsnap or @brooksduncan. Thanks for stopping by.

Leave a Reply 12 comments

Armando A. Sahagun - September 9, 2019 Reply

getting error message ” The property “FirstName is uknown” when i try to upload to Outlook.

Edney - July 17, 2018 Reply

Hi. Thanks for info. Excited about addubg business card images! It does not let me right now. Where can we get this Outlook update or upgrade? I have Microsoft Office – University. Does it come with all versions including university?

kelly allen - July 4, 2018 Reply

I’m confused because I keep getting a comment that “The application does not exist” Verify the environment and try again when I try and export to Outlook. I most certainly have Outlook on my computer though. Any advice?

Ernesto Salas - April 25, 2018 Reply

Does it work with Outlook 2016?
If not, what is a good ocr scanning application for business cards that fully integrates with outlook 2016 that can be used with the scansnap scanners?

aqeel shan - May 18, 2017 Reply

Information of scan visiting card

Nicole - May 5, 2017 Reply

It worked for me the first time I tried this helpful tip. What a relief to find the help I needed and for it to work successfully. Since my PC was upgraded to the latest MS Windows, I was not sure how this would work out. But it did. Made my day! Thank you, Mr. Duncan & the Document Snap Community!

Andy - April 21, 2016 Reply

It would be nice if any of these had been actually answered. I might have signed up for your tip sheet.

Lakhman - February 14, 2016 Reply

I keep getting a Member Not Found error message after trying to export to Outlook.

Andi Keyes - February 1, 2016 Reply

Any suggestions on how to be able to export contacts from CardMinder to non-default Outlook contact folders without using CSV?

Freetail - October 31, 2015 Reply

I keep getting a Member Not Found error message after trying to export to Outlook. Any ideas what might be causing this please?

Margaret Fernandez - July 21, 2015 Reply

1. How to Scan Business Cards to Gmail with Cardminder?
2. How to export cardscan files to cardminder?

How To Scan Business Cards to Outlook with Cardminder - May 19, 2015 Reply

[…] user and advocate Brooks Duncan at DocumentSnap, provides a detailed step-by-step blog post on this exact […]

Leave a Reply: