12 Days Of Paperless Gifts – Online Document Services

12 Days Of Paperless Gifts – Online Document Services

12 Days Of Paperless GiftsThis is Day 8 in a 12 Post series: 12 Days Of Paperless Gifts. If you know someone who could use some help going paperless, or if you’d like to drop some hints, this series is for you. Don’t worry, the regular DocumentSnap tips will still be flowing.

If your special someone (or if you are your own special someone) wants an place in the cloud to store documents, an online document management service might help.

Some services let you mail in documents for them to scan, but all of them allow you to capture information with your scanner or mobile device, and then you can let them do the heavy lifting of making it available in an easy to use interface. This is especially great for receipts.

Here are some players:

Evernote Premium


Yes Evernote is free, but for someone who uses it to go paperless, Evernote Premium has some great features:

  • Make PDFs Searchable: Uploaded PDFs that are not already OCR’ed will be made searchable by Evernote’s magic OCR technology.
  • More Upload Capacity: If you know a real Evernote power user, the Premium account will let you upload much more than the regular free accounts.
  • Offline Mobile Notebooks: This is a biggie. In mobile apps, Premium users can set notebooks to offline access, an important feature if you are ever without a data signal.
  • Sharing & Security: There are more sharing options and collaboration options.
  • Scan Business Cards: The mobile apps can scan business cards and create nicely formatted notes and (if desired) look the person up on LinkedIn.
  • Where can I learn more?
    Evernote.com (Gifting is only available to existing Premium members).



  • Who is it for?: People who are comfortable working with files and folders on Mac and Windows and want their files available on any device.
  • Any cool extras?: Tons of apps and services have Dropbox integration, so it is easy to get data in and out of.
  • Where can I learn more?
    Dropbox.com. In the US, they have a special gift link



  • Who is it for?: People who deal with receipts on a regular basis and want help managing them. People who want to scan receipts and export them to accounting software or Excel.
  • Any cool extras?: If you want, you can mail physical receipts to them and they will scan them.
  • Do you have a review?: I’m glad you asked. Here is my Shoeboxed review that is admittedly in need of an update.
  • Where can I learn more?

About the Author

Brooks Duncan helps individuals and small businesses go paperless. He's been an accountant, a software developer, a manager in a very large corporation, and has run DocumentSnap since 2008. You can find Brooks on Twitter at @documentsnap or @brooksduncan. Thanks for stopping by.

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