Tag Archives: S1300

Reader Story: Romance, RVs, and Making Time To Scan

This post is part of the paperless stories feature at DocumentSnap. Some stories are from readers that have successfully gone paperless, some are still going through it. Would you like to share your story too?

Today’s featured DocumentSnap reader is Stacey Hurley.

What problems were you trying to solve by going paperless?

Years of papers unsorted and pretty much either stuffed in boxes to do later (read – never) or piled up all over our office. I knew I would have to tackle it all one day – probably while moving, but then we had 3 years of back taxes to file and the accountant needed papers I couldn’t provide because they were in that huge mess somewhere! That pretty much forced me to consider the problem and find a solution. We are also moving in about 6 months and will be living in our RV (and hopefully traveling) and I don’t want to have to pay storage fees for boxes of paper, when I can digitize 99% of them!

What were the biggest stumbling blocks?

How to get started! What to do first which took some time for researching on the web (that’s how I found you) and deciding what equipment and programs I would use. Then creating a workflow that was really attainable. I initially put all the papers on a large table loosely categorized. This was my starting point. Then I determined I wanted to purchase a ScanSnap S1300 and sign up for Evernote. My husband had asked me what I wanted for our anniversary so I told him I wanted a ScanSnap! Not the most romantic gift, but the peace of mind from a paperless office is a wonderful gift in and of itself. I love both the ScanSnap and Evernote program!

Tell us about your paperless workflow

I’m still in the initial stages, so right now I have 5 boxes labeled as follows: To Scan, To Shred, To File, School (I homeschool) and To Read. Every day I set a time for 15 minutes and do nothing but sort through my paper mountain and have thrown out tons of paper too! Then in the evenings when I have an hour to relax – I grab my ScanSnap, To Scan and To Shred box and put it on my bed and scan while I watch TV. Once the paper is scanned and tagged in Evernote, it goes into the To Shred box. At the end of the night, I take about 5-10 minutes and shred what’s in the box. I am slowly but surely seeing my pile shrinking and I can actually see and use my office desk again! Setting a timer makes the whole process less overwhelming and breaks it down into manageable chunks of time. Even a 5 minute time chunk can accomplish quite a bit. The trick is to stay on task and don’t do anything else – don’t read, answer the phone, or talk to anyone – just categorize and sort.

Thanks Stacey, that’s a great example of how taking doing a little bit at a time on a regular basis can stop a going paperless project from being overwhelming. Good luck in the RV! (PS- A ScanSnap sounds pretty romantic to me. :) ).

If you have questions for Stacey, leave a comment and I will try to get them answered.

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Author + ScanSnap + Hazel + TextExpander = Time To Write

This is a guest post from Michelle Muto, author of the newly released book The Book of Lost Souls.

I’ve slowly been going paperless for about two years. It was part of my new mantra, “Everything you must have owns you.” I cleaned out closets, rooms, cabinets. I saved the worst for last – the dreaded filing cabinets. We had three of them – one a huge desk-length two-drawer behemoth large enough to hide bodies in.

After a couple of weeks in purging paperwork purgatory, I vowed to find a better way. A quick search online told me others were scanning documents. Great idea! Being a die-hard geek, it sounded like fun. Yeah, well, what can I say, right? Except it wasn’t fun. Not until I got my newFujitsu Scansnap S1300 for Christmas.

Now, I actually enjoy it. Yes, I know – I really should get out more.

Anyway, here’s my workflow:

I have a portable file folder where I store all incoming items in appropriate folders. Once a week I scan whatever is in the To Be Scanned folder. I use TextExpander to name things. !wtr becomes Gwinnett Water bill (ironically, the county that wants us to conserve water hasn’t yet embraced conserving trees).

I use TextExpander snippets for the date, too. !ymd becomes 2011-03-09. For monthly bills, I just use year and month since I don’t really care about the actual date. So, !ym !wtr expands to 2011-03 Gwinnett Water Bill.

Then I save the file and let Hazel do the rest.

Hazel screenshot

Remember I said I vowed never to deal with paper again? Well, most of that is because I had to sit for hours to wade through records retention, trying to figure out what stayed and what I could shred.

In my Hazel rule above, notice that I keep files in folders based on groups. Utilities – Phone (cell), Utilities – Water, Insurance – Home, and so on. Yes, OCR helps, but sometimes I can just find things faster in a folder. My digital cabinet is a copy of my physical one. Plus, I use the folders to my advantage for records retention. And once again, Hazel has my back.

Let’s take the water bill. In my state, I really only have to keep it until the next bill arrives. But, I like to keep them for a year. So, I made a Hazel rule that runs on the folder Utilities – Water.

Hazel screenshot

Each parent folder has such a subfolder. And, you’ll notice that I don’t actually delete the file. I just move it. I know I should just let it go and have Hazel delete the file, but I suppose that in a way, my OCD about filing trumps my mantra and still owns me.

Maybe in time. Which, speaking of, going paperless with the help of Brooks, Hazel, and TextExpander gives me more time to do what I love most. Write.


I’m an author, and while I still love holding a book in my hands, I also read more and more ebooks these days. My debut novel, The Book of Lost Souls, is now available at Amazon and Barnes & Noble for just $1.99 – just in time for Read an Ebook Week. It’s a young-adult fantasy novel.
The sixty second pitch?
It’s not easy being a teen witch. Just ask Ivy MacTavish. Her date for the big dance is really a lizard, a black magic spell book is missing, and a charming demon is offering to help make things right—for a price.

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Fujitsu ScanSnap: How are the S1100 and S1300 Models Different?

Based on emails I am getting and searches that I can see in the DocumentSnap logs, this question is gaining a bit of steam: “For portable scanners, what is the difference between the Fujitsu ScanSnap S1300 and the ScanSnap S1100?”, and then of course: “Which should I buy?”.

Since one of the most popular posts on DocumentSnap is the ScanSnap S1100 vs. S1300 comparison, I thought it would be a good time to do a similar thing for the S1300 and S1100.

By the way, if you are comparing them, I have done both a ScanSnap S1300 review and a ScanSnap S1100 review in the past, so it may be worth your while to read those too.

Speed

  • S1100: Up to 8 pages per minute, single sided
  • S1300: Up to 8 pages per minute, double sided

While both models are nominally 8 pages per minute (or as Fujitsu says for the S1100, 7.5 seconds per page), the S1300 has a big advantage because it is double sided. It would take the S1100 15 seconds to scan a double-sided sheet whereas the S1300 can do it in 7.5.

Capacity

  • S1100: 1 sheet
  • S1300: Maximum 10 sheets

Clearly the S1300 is the winner here since it can hold ten sheets of paper at a time, whereas the S1100 does not have a document feeder.

Size/Weight

  • S1100: 10.74 in. x 1.87 in. x1.33 in. (273mm x 47.5mm x 34mm). .77 lb (350 g).
  • S1300: 11.18 in. x 3.90 in. x 3.03 in. (284mm x 99mm x 77mm). 3.08 lb. (1.4kg).

If size and weight are a concern, the S1100 is a clear winner. It is both much smaller and much lighter than the S1300 (especially when you consider the power adapter described in the next section).

Power

  • S1100: Powered by a single USB cable, which also acts as the interface to the computer. It does not use an AC adaptor
  • S1300: Powered by an AC adaptor, or can be powered by a separate USB cable (meaning it needs two USB ports if you do not use AC)

There isn’t a winner here per se, but the S1100 is much more simple to connect; one USB port and that is it.

Operating System

Fujitsu calls both the S1300 and the S1100 “hybrid scanners”. They are designed to be used both on Windows and the Mac, and come with all the software for both.

Included Software

The ScanSnap S1100 includes the following software:

  • ScanSnap Organizer (Windows only)
  • CardMinder 4.1 (Windows only)
  • ABBYY FineReader for ScanSnap (Windows and Mac)
  • CardIris 3.6 (Mac only)
  • Evernote
  • ScanSnap Manager with the ability to scan to Evernote and Google Docs

The ScanSnap S1300 includes the following software:

  • ScanSnap Organizer (Windows only)
  • CardMinder 4.1 (Windows only)
  • ABBYY FineReader for ScanSnap (Windows and Mac)
  • CardIris 3.6 (Mac only)
  • Update 1/25/2012: Fujitsu has released a software update that allows the S1300 to scan directly to Evernote and Google Docs.

Neither the S1300 or the S1100 come with Adobe Acrobat like their big cousins the ScanSnap S1500 and ScanSnap S1500M.

So Which Is Better?

I bet you know what I am going to say here: It depends!

If you have a medium-large and/or regular volume of paper, I strongly urge you to go for the ScanSnap S1300. The extra speed and paper capacity will save you lots of time.

If you have a need to be mobile, or if you do only a small amount of scanning, you can probably get away with the ScanSnap S1100.

If you have a large volume of paper, you will probably be better off with the ScanSnap S1500 or ScanSnap S1500M.

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Will ScanSnap S1100 Software Play Nicely With Older ScanSnaps?

I have a theory, based on no data whatsoever, that Fujitsu is going to sell a lot of ScanSnap S1100 scanners to people who already have another ScanSnap.

Your average home or small business user will most likely not need multiple scanners, but I could see people who travel a lot, visit client sites, or hit trade shows benefiting from having the S1100 as their portable scanner while leaving their S1500, S1500M, or S1300 back at the office. At a sub-$200 price point, this lets them have a the best of both worlds: a fast and high powered dual sided scanner at the office, and a fast and mobile scanner on the go.

This got me thinking: how nicely does the S1100′s software play with other ScanSnaps? To find out, I’ve been running my ScanSnap S1300 with the S1100′s software for the past month or so on my Mac. A few notes about this not-at-all-scientific test:

  • I’ve only been doing this heavily on my Mac. I assume Windows results are similar, but haven’t dug too deeply
  • I don’t have a S1500 or S1500M, so while I assume results with those scanners are similar, I can only speak to the S1300 from first hand experience
  • I have no clue what Fujitsu’s official policy is on running newer software with older scanners. If you ever need to contact Fujitsu support about something, they may (?) give you a hard time

Profile Migration

ScanSnap Manager Migrated Profiles

I was very happy to see that my old ScanSnap Manager profiles were carried over when I installed the S1100′s software. They also did this when I upgraded from the S300M to the S1300. This is a very nice touch for power users.

Scanning With Old Profiles

ScanSnap Scanning

Scanning with my pre-S1100 profiles on the ScanSnap S1300 continued to work with no problems that I could see. You can see that the “scanning” progress window has a new look.

Scan To Evernote

One nice thing about the S1100 is that it will now scan directly to Evernote, meaning that you don’t need to do any ScanSnap Evernote integration tomfoolery. Is that a hardware or a software thing? Let’s find out.

In ScanSnap Manager there are two new options for the Application tab: Scan To Evernote (Document) and Scan To Evernote (Note).

Scan To Evernote Options

In case you’re wondering what the difference is, Document will attach the scan as a PDF to a new note whereas Note will embed the pages as JPGs in new notes.

On the Scanning tab, with the S1300 turned on, you can see that we have the option for both double-sided and single-sided scanning.

Scanning Tab

Lets try scanning a double-sided document using Scan To Evernote (Document) on the S1300.

Evernote scanned note

Hey look, it worked.

One interesting note, when I have the S1100 plugged in and turned on and go into that Scan To Evernote profile, on the Scanning Tab I now only have the option to scan single-sided.

S1100 Scanning Tab

Scan To Google Docs

Now let’s try to scan to Google Docs using the S1300. Here is the Application settings button of a new Scan To Google Docs profile I have created.

Scan To Google Docs

Looking good!

Google Scan Succesful

…and, there it is in Google Docs scanned with my ScanSnap S1300.

Scan in Google Docs

Scan With Both ScanSnaps Plugged In

What happens when you have both ScanSnaps plugged in and turned on at the same time? Will a hole open up in the space-time continuum?

Too Many ScanSnaps

Looks like those killjoys at Fujitsu were one step ahead of me.

So, there you go. As far as I can tell, as long as you are using only one ScanSnap at at time, using older models like the ScanSnap S1300 will work fine with the ScanSnap S1100′s software.

Have you tried running multi-ScanSnap? Let us know your experiences in the comments.

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Reader Story: Accessing Documents On The Go

This post from is part of the paperless stories feature at DocumentSnap. Some stories are from readers that have successfully gone paperless, some are still going through it. Would you like to share your story too?

Today’s featured DocumentSnap reader is Brandon Smith from Keizer, OR. You can find him on Twitter @brasmi.

What problems were you trying to solve by going paperless?

My issue surrounded availability of paper documents in my file cabinet. I am a city councilor, so I get stacks of reports to read, and generally filed those in labeled folders in a cabinet. The problem is, those documents weren’t available unless I remembered to take the folder with me. I bought an iPad in April, and use the premium version of Evernote for document storage.

What were the biggest stumbling blocks you faced when going paperless?

Developing an easy-to-use system, along with a quality scanner.

Tell us about your paperless workflow

99% of my documents go through my ScanSnap S1300, then into a “to be shredded” box.

When the box reaches approximately 10 lbs, I take it to a local non-profit, Garten Foundation, which employs those with disabilities, and performs shredding services at a very reasonable rate.

Scanned documents automatically go into Evernote, where they are dated, titled and tagged for either immediate action or future reference. These documents are then available on my iPad or iPhone anytime thanks to support for offline notebooks.

Anything more we should know?

I am a husband and father, a member of the Keizer City Council, a workers compensation claims adjuster, and a 2/3-time college student, so organization is vital to meeting all of the demands of my time.

Thanks Brandon, the only thing I didn’t see in there is when you sleep. I love the idea of letting your shredding build up and then have a non-profit do it for you. If you have questions for Brandon about his workflow, leave them in the comments and I’ll try to get them answered for you.

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Top 10 Going Paperless Products Of 2010

Happy New Year everyone! I hope you had a great one and are ready and roaring to go for 2011.

As part of my annual review, I was looking back at my logs for sales through Amazon.com, and I thought you might be interested in the top 10 products that DocumentSnap readers bought through Amazon in 2010.

Here it is in pie chart (mmm… pie) form:

Amazon Top 10 Pie Chart

Here are the top 10 products:

  1. Fujitsu ScanSnap S1300: Fujitsu’s personal Mac & Windows document scanner. A little surprised this one was #1 to be honest!
  2. Fujitsu ScanSnap S1500M: Fujitsu’s Mac desktop scanner. Mac users are representing!
  3. Fujitsu ScanSnap S1500: Fujitsu’s Windows desktop scanner
  4. Western Digital Elements 2TB External Drive: Happy to see my favorite external drive listed here
  5. Neatco NeatDesk: Neatco’s desktop scanner including the NeatWorks software that a lot of people like
  6. ScanSnap Carrying Case: Can’t say I realized so many people use a carrying case for their S1500, but guess I was wrong!
  7. Doxie: Apparent’s ultra portable scan-to-cloud scanner
  8. NeatReceipts: Neatco’s portable receipt scanner (as the name implies)
  9. Fellowes P-57Cs Shredder: Light duty home or home office cross-cut shredder
  10. Fellowes SB-99Ci Shredder: Small business cross-cut shredder

So there you go. This list tells me two things:

  1. DocumentSnap readers love their ScanSnaps (no surprise)
  2. I clearly need to diversify my coverage a bit more (again, not really a surprise, but ignore what I just said until after tomorrow’s post)

Thanks to all the DocumentSnap readers that bought their paperless products through my Amazon links this year. I (or more accurately, Starbucks) thank you very much.

(Photo by Jude Doyland)

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Which Tech Celebrities Are Using The Fujitsu ScanSnap?

Years ago I read article by blogger Darren Barefoot in which he relates how he likes to check out what the smart people are doing with respect to their tools. That article has always stuck with me, because I tend to follow the same approach.

With that in mind, I’ve noticed that a number of “tech celebrities” (for lack of a better term) are using the Fujitsu ScanSnap. Here’s a rundown of a few of them.

Tim Ferriss

I’m assuming that you know who Tim Ferriss is. In case you don’t, he’s the author of the wildly successful book The 4-Hour Workweek.

Tim has been a big ScanSnap champion for a long time, declaring the S300 (the old version of the ScanSnap S1300) “easily the best peripheral I’ve ever owned” and one of 13 X-Mas Gifts That Can Change Your (or Save) Your Life.

Not only that, but he’s been known to do some ScanSnap troubleshooting on Twitter as well.

Merlin Mann

Merlin Mann is a writer and the creator of 43folders, Kung Fu Grippe, and contributor to You Look Nice Today and MacBreak Weekly.

In many ways, it is these two 43folders posts about the ScanSnap S500M and S510M (old versions of the ScanSnap S1500M) that started me down the long and treacherous DocumentSnap road.

(Photo by macinate)

David Heinemeier Hansson

David Heinemeier Hansson is the creator of the Ruby on Rails web framework and is a partner at 37signals.

David, or “DHH” as he is often known, splits his time between Chicago and California. In an interview at Usethis, he says he has a ScanSnap S1500M at both locations to take care of documents. Good idea to have one in both places.

Dave Winer

Dave Winer is known as both “the father of RSS” and also is one of the fathers of podcasting. I remember the early “Trade Secrets” podcasts with him and Adam Curry, before iTunes even had podcasting support. He has written at Scripting News for a long, long time.

Dave has blogged about his ScanSnap S1300 a few times, first asking if it can really be as good as the reviews say, and then doing a size comparison with a Dr. Pepper can.

Mark Frauenfelder

Mark Frauenfelder is the founder of Boing Boing, a small little tech culture blog. He’s also the editor-in-chief of MAKE.

Mark gave an interview with Herman Miller in which he calls his ScanSnap S1500M “my lifesaver” when combined with Evernote. His digital workflow looks pretty great.

Steven Levy

Steven Levy is a renowned author and journalist. He’s the Senior Writer at Wired.

In the July 2010 issue of Wired, Unclutterer.com founder Erin Doland did an extreme office makeover and set him up with a ScanSnap S1500M. I love the office by the way. Awesome setup.

(Photo by joi)

Now, does it really matter whether some tech celebrity or author uses a ScanSnap? Perhaps not. As I always say, you should always use the tool that works best for you. Having said that, I always like to keep an eye on what the smart people are doing and if nothing else, these guys are some of the “smart people”.

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ScanSnap and Hazel Is A Match Made In Paperless Heaven

HighlighterThere are a lot of tricks out there for keeping your documents organized based on their location or filename, but the holy grail is to be able to keep them organized based on the actual contents of the documents themselves.

I have written before about how the Fujitsu ScanSnap S1500, the S1500M and the S1300 allow you to use a highlighter pen to automatically assign keywords to a PDF.

However, once you have those keywords assigned, how does that help you?

If you’re on Windows, you can use the “Distribute By Keyword” feature of the included ScanSnap Organizer to move the files to a cabinet, but Mac users are out of luck there.

I humbly submit that using a highlighter, OCR, and the awesomeness that is Hazel, Mac users can one-up even the mighty ScanSnap Organizer.

What Is Hazel?

As my clients have been learning lately, I have been engaged in a torrid love affair with a Mac application known as Hazel from Noodlesoft. At a very high level, it lets you create rules to automatically keep your files organized.

I have written about how you can use Hazel with Evernote, and David Sparks at Macsparky has a great guide for moving PDFs based on filename.

I wanted to do something that would marry the searchable goodness of the ScanSnap with the ninja skills of Hazel.

Set Up The ScanSnap For Keyword Highlighting

The first thing you’ll need to do is set up a ScanSnap Manager profile to read highlighted text and make keywords out of it.

First, on the Scanning tab, I have had best luck setting the Image quality to “Best” (300dpi). At anything lower, the ScanSnap wasn’t picking up the keywords consistently.

Image quality

Then on the File Option tab, make sure that “Set the marked text as a keyword for the PDF file” is checked. That will tell it to look for any highlighted text and turn it into a keyword in the PDF.

Set marked

You will, of course, want to choose a folder to save the PDF to. Make a note of this folder because we will need it when we switch to Hazel. In my case it is called ToMove.

Get Out Your Highlighter

Is it Hi-liter or Highlighter? I never know. Anyways, now take your pen and highlight the word or phrase that you want to move the file based on.

Essentially what we will be doing is saying “if the PDF contains this keyword, do something with it”.

All I have handy are grocery receipts, so you can see I highlighted “EXTRA FOODS”.

Grocery receipt highlighted

Scan And Check Keywords

Now scan your document using your shiny new ScanSnap Manager profile. When it is done, open up your new PDF in Preview, go to Tools > Inspector (or hit Cmd-I), and click on the magnifying glass. If everything worked properly, you should see the text that you highlighted.

PDF with keywords

Set Hazel To Move Based On Keyword

Let’s say we want to move any PDF with the keyword “EXTRA FOODS” to a folder called Filed Documents (we’d probably want to move it to a grocery-specific folder, but let’s just pretend).

Open up Hazel and on the left side, click the Plus to add a new folder. Add your ToMove folder that you used as a scan destination in ScanSnap Manager.

Hazel To Move

Now in the right pane, click the plus to add a new rule. Give it a name.

You can set a number of criteria and rules here, but to keep it simple we will leave it as “all conditions”, then set:

  • Kind is PDF
  • Keywords contain EXTRA FOODS

Next, set it to Move the file to folder Filed Documents

Hazel move based on keyword

Hit OK to save it. If you want to see what your rule will catch, you can click on the little Gear icon near the bottom and choose “Preview Rule Matches”. If everything is set up properly, your newly-scanned document should show there.

If it doesn’t show, check the PDF to make sure that it really has keywords and re-check your rule setup.

If your document shows in the preview, either wait for Hazel to do its thing, or click on the Hazel icon in the Menu bar, choose Run Rules, and choose the rule that you just created.

Set Hazel To Rename Based On Keyword

Let’s say that instead of moving a file based on a certain keyword, we want to give our files a name based on the highlighted text. Is this possible? Why yes, yes it is. Let’s use our new Hazel Ninja powers and do it.

Create a new Hazel rule as we did before, but this time for the criteria, set this:

  • Kind is PDF
  • Keywords is not blank

Next, in the “Do the following” section, choose “Move file” to folder “Filed Documents” (if you choose), and then set up the following:

  • Choose Rename file
  • In the with pattern section it will say “name” and then “extension”. Click on “name” and hit the delete key. We want to get rid of that.
  • Let’s give the filename a date. Drag “date created” up before extension. If you prefer, click the little down arrow in “date created” and choose Edit Date Pattern and change to whatever pattern you choose.
  • Drag “other” up between “date created” and “extension”. It will ask you to select a Spotlight Attribute. Scroll down to find Keywords and hit Select.
  • If you prefer, click on the little down arrow in “keywords” and change which keywords are selected and how they are formatted.
  • You might want to click between “date created” and “keywords” and put a dash, but that is up to you.

Your final rule should look something like this:

Hazel move rename keywords

Now when we scan that same Extra Foods receipt, our Hazel rule will move the file to Filed Documents and rename it like this.

Renamed PDF

Forget Keywords, Use Hazel To Move Based On Searchable Text

Let’s say you want to forget about this whole highlighter/keyword thing. You already have scanned and searchable PDFs. Can’t you just move based on the OCR’ed text in the documents? Let’s find out.

So you really, really like the vegetable kale and you want to move any scanned receipt that has the word Kale in it (can you tell all I had around for this demo is grocery receipts?).

First, here is our receipt:

Kale receipt

Next, we obviously need to be using a ScanSnap Manager profile that has “Convert to searchable PDF” checked on the File Options tab. Again you will have better results if you use 300dpi for Image quality.

Now we set up another Hazel rule, this time using the following criteria:

  • Kind is PDF
  • Contents contain Kale

Then do something with it such as move it to Filed Documents.

Hazel OCR Rule

Now when you scan a document that has the word “Kale” in it, Hazel will move it.

These were a few examples of things you can do in Hazel to be a document management ninja. Hopefully it will give you some ideas.

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How To Scan Large Multipage Documents With The Fujitsu ScanSnap

The Fujitsu ScanSnap‘s Automatic Document Feeder is great for taking a stack of documents and ripping through it, but what do you do when the document you want to scan has more pages than the feeder can hold?

This is particularly an issue with the ScanSnap S1300, which can only hold 10 sheets at a time.

It turns out it’s not a huge problem at all. You just need to make one change to your ScanSnap Manager profile.

Right click on the ScanSnap icon in your Dock or System Tray and choose Settings (or Scan Button Settings on Windows).

Then go to the Scanning tab. You’ll see a checkbox that says Continue scanning after current scan is finished. Check that and hit Apply.

Continue Scanning

Now, when you stack of documents in the feeder and hit the scan button, after it finishes it will prompt you to add more pages. If you’re done the document, hit Finish Scanning. Otherwise, add more pages into the feeder and hit Continue Scanning.

Finished Scanning

If you scan a lot of large documents, it may be worth your while to create a special ScanSnap Manager profile just for this. Otherwise, you can just change the setting when you need it (or leave it checked all the time if you don’t mind the Finished Scanning box coming up every time).

(Photo: FeatheredTar)

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Fujitsu ScanSnap: How Are The S1300 and ScanSnap S1500 Models Different?

I get asked this question quite a bit: “What is the difference between the Fujitsu ScanSnap S1300 and the ScanSnap S1500 series?”, and then the logical followup: “Which should I buy?”.

I decided to put together this blog post for me to point people to, so here is a rundown of the differences between the ScanSnap models.

ScanSnap S1500ScanSnap S1300ScanSnap S1500M

Speed

  • S1500/S1500M: Up to 20 pages per minute
  • S1300: Up to 8 pages per minute

Clearly the S1500 series has the edge here. If you are doing a large amount of scanning, you will probably want to go with the S1500 or S1500M.

Capacity

  • S1500/S1500M: Maximum 50 sheets
  • S1300: Maximum 10 sheets

Again, the S1500 is a pretty clear winner. If you are regularly scanning more than 10 sheets at a time, you will probably want to pick up the S1500 or S1500M. Otherwise, the limited capacity of the S1300 is going to get pretty annoying.

Size/Weight

  • S1500/S1500M: 11.5 x 6.3 x 6.2 in. (292 x 159 x 158 mm). 6.62 lb (3.0 kg).
  • S1300: 11.18 in. x 3.90 in. x 3.03 in. (284mm x 99mm x 77mm). 3.08 lb. (1.4kg).

Both versions of the ScanSnap are compact, and I am not sure that this category has a “winner” per se, but the S1300 is quite a bit smaller and lighter than the S1500 series.

Operating System

The S1500 is designed for Microsoft Windows. However, it does include Mac OSX drivers and can be used to scan on a Mac. It does not include the extra software (including OCR software) for Mac.

The S1500M is designed for Mac OSX. However, it does include Windows drivers and can be used to scan on a PC. It does not include the extra software (including OCR software) for Windows.

Fujitsu is calling the S1300 their first “hybrid scanner”. It is designed to be used both on Windows and the Mac, and comes with all the software for both.

Included Software

The ScanSnap S1500 includes the following software:

  • ScanSnap Organizer
  • Adobe Acrobat 9 for Windows
  • CardMinder 4.0
  • ABBYY FineReader for ScanSnap

The ScanSnap S1500M includes the following software:

  • Adobe Acrobat 8 for Mac
  • CardIris 3.6
  • ABBYY FineReader for ScanSnap

The ScanSnap S1300 includes the following software:

  • ScanSnap Organizer (Windows only)
  • CardMinder 4.1 (Windows only)
  • ABBYY FineReader for ScanSnap (Windows and Mac)
  • CardIris 3.6 (Mac only)

If you’re paying attention, you’ll notice right off the bat that the S1300 does not include Adobe Acrobat. That may or may not make the price difference worth it to you.

Mobility

While I wouldn’t call the S1500 or S1500M a big scanner, it is clearly not as mobile as the S1300.

Aside from size and weight, the ScanSnap S1300 has the ability to run off a USB port’s power, so you theoretically don’t even need to take your power adapter with you.

Color

Come on, don’t pretend that the look of your peripheral isn’t important.

The ScanSnap S1500 has a black and silver look, while the S1500M is a more Mac-y white and grey.

With the release of the hybrid S1300, Fujitsu decided to go with the S1500′s color scheme. Bye bye white!

Of course, there is always the lacquer option too.

Other Goodies

The ScanSnap S1500 and S1500M come with a carrier sheet, so you can more easily scan odd-sized paper.

So Which Is Better?

I bet you know what I am going to say here: It depends!

If you have a large and/or regular volume of paper, I strongly urge you to go for the ScanSnap S1500 or the ScanSnap S1500M. The extra speed and paper capacity will save you lots of time.

If you have a need to be mobile, or if you do only a small amount of scanning, you can probably get away with the ScanSnap S1300.

The right model of ScanSnap for you really depends on your needs. As Apu said to Mr. Burns, “Just look into your heart, and you will find the answer.”

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