Tag Archives: mac

How To Install An Alfred Workflow

AlfredRecently I posted an Alfred Workflow to Select A ScanSnap Manager Profile.

Awesome DocumentSnap reader Ray asked if I could turn the instructions into a video, so that is exactly what I have done. Here is a video that shows how to install and use an Alfred workflow, using the ScanSnap one as an example.

View the video below, or click here to watch it on YouTube. If you are able to, I recommend that you watch it with HD turned on.

This video on installing Alfred Workflows is part of a series of quick videos on paperless tips and topics. View more in the series here.

Comments ( 0 )

Fujitsu ScanSnap On Mavericks – Your Experience?

MavericksTo my great surprise, the latest version of Mac OS X, 10.9 Mavericks, was released yesterday. I am about to go on a trip so I am holding off upgrading for a bit, but I want to check – how is the Fujitsu ScanSnap on Mavericks working for you?

ScanSnap Mavericks Compatibility

The short version is, all modern ScanSnap models seem to be supported.

If you want further details, here is the support page for each model:

  • ScanSnap iX500: Supported. See this page and the instructions below.
  • ScanSnap S1500/S1500M: Supported. See this page and the instructions below.
  • ScanSnap S1300/S1300i: Supported. See this page and the instructions below.
  • ScanSnap S1100: Supported. See this page and the instructions below.
  • ScanSnap S510M: Supported. See this page.
  • ScanSnap S300M: Supported. See this page.

Preparing Your ScanSnap For OS X Mavericks

If you have an ScanSnap iX500, S1500, S1500M, S1300i, S1300, or S1100, the best way to go is to do an online update.

To do that:

  • Make sure ScanSnap Manager is running
  • Go to Help > Online Update
  • Follow the instructions

If you want to see this in video form, I’ve created a short video.

Adobe Acrobat

Have you tried Acrobat 8 or 9 on Mavericks? How does it work for you? You can also keep an eye on this Roaring Apps page for user reports.

Your Experience?

So, how is your ScanSnap and related software working on Mac OS X Mavericks?

I’d appreciate it if you left a comment either way. I’ll update this post as new information becomes available.

Comments ( 34 )

Mavericks Tagging In The Wild

MavericksBack when OS X 10.9 Mavericks was announced, one of the big features (to some anyways), was the addition of built-in file tagging. This led some, myself included, to wonder what that would mean for the current tagging “standard”, OpenMeta. Would they play nicely together?

Tom Anderson from Ironic Software (one of the creators of OpenMeta) answered quickly:

It appears that the technical under – the hood implementation of tagging in OS X 10.9 is more than very similar to the methods used by OpenMeta tags. This is good in two ways, as it promises a clean and simple transition, and the other is that we knew we had it right 5 years ago when we started working on a unified tagging solution for the Mac.

Now it is starting to look like OpenMeta-enabled applications are starting to support Mavericks tags, and they appear to have the ability to work with both and even merge the two.

Ironic has released Mavericks optimized versions of their applications such as Yep and Leap:

I have been using the Mavericks Finder and its tagging facility is limited and simple. That said, any tag you apply with the Finder in Mavericks will show up in Leap or Yep and visa versa.

HoudahSpot has a first beta of their tool available (hat tip Brett Terpstra for that one):

When running on Mavericks, HoudahSpot 3.8 will tag files using both Open Meta and Mavericks tags.

Has anyone tried working with Mavericks tags yet? Have you converted your OpenMeta tags over? Leave a comment and let us know how it is going.

Comments ( 0 )

Fujitsu ScanSnap On Mac OS X Mountain Lion – Your Experience?

Mountain LionIf you are a Mac user, you probably know that the latest version of Mac OS X, 10.8 Mountain Lion, has been released today via the Mac App Store. As I have done with Lion and the fun that was Snow Leopard, I am providing this post as a way to share our experience with the Fujitsu ScanSnap on Mountain Lion. Is it working OK for you?

ScanSnap Mountain Lion Compatibility

I haven’t been able to find a general ScanSnap Mountain Lion page, but there is one for each model. Here’s what I’ve found:

  • ScanSnap S1500/S1500M: Supported. See this page and/or instructions below.
  • ScanSnap S1300/S1300i: Supported. See this page and/or instructions below.
  • ScanSnap S1100: Supported. See this page and/or instructions below.
  • ScanSnap S510M: Will be supported by the end of July. See this page and/or instructions below.
  • ScanSnap S300M: Will be supported by the end of July. See this page and/or instructions below.

Preparing Your ScanSnap For OS X Mountain Lion

If you have an S1500, S1500M, S1300i, S1300, or S1100, the best way to go is to do an online update.

To do that:

  • Make sure ScanSnap Manager is running
  • Go to Help > Online Update
  • Follow the instructions

If you want to see this in video form, I’ve created a short video.

View the video below, or click here to watch it on YouTube. If you are able to, I recommend that you watch it with HD turned on.

If for whatever reason you can’t online update, this Fujitsu page has the drivers for manual installation.

ABBYY FineReader and CardIris

It looks like the new security restrictions in Mountain Lion can cause ABBYY and CardIris to have a problem when updating to new versions. This Fujitsu page has a workaround.

Adobe Acrobat

I haven’t been able to find anything specific on Acrobat 9, but the comments on this Roaring Apps page do not make me hopeful. If you have any information, please leave it in the comments.

Your Experience?

I am not going to have a chance to install Mountain Lion for a bit. How is it working for you with your ScanSnap, both the scanner and the included software?

I’d appreciate it if you left a comment either way. I’ll update this post as new information becomes available.

Comments ( 20 )

Use Preview In Lion To Capture Your Signature

Lion Capture SignatureI have written a number of times about the built-in Preview in Mac OS X (or Preview.app to Mac nerds). It is a pretty great tool for working with paperless documents, and the price (free) doesn’t hurt either.

With the release of Lion, Apple has a cool new feature that is relevant to us paperless types – the ability to capture and use your signature (hat tip to awesome DocumentSnap reader Ron who told me about this way back before I had Lion installed).

You know the drill. You download or receive a PDF form, and you have to print it, sign it, scan it (or worse, fax it), and send it back.

That isn’t as bad of a workflow as it used to be, and I’ve written a few times (here and here for example) about how you can do that. However, the Lion Preview update makes it so that you don’t even need a scanner. Here is how it works.

Capture Your Signature

Fire up Preview and hit the Annotations button on the toolbar (the one that looks like a pen).

Then hit the Signature button, and choose Create Signature from FaceTime Camera (Built-in)…

I suspect that if you have an external camera hooked up you could use that too, but I haven’t tried that myself.

Capture Signature

Capture Signature

Then grab a piece of paper and write your signature. I have found that using thicker ink (like a gel pen) works best, but ballpoint will probably be fine.

You will feel like a bit of a goof doing this, but hold up the piece of paper to your Mac’s camera. Move it closer until your signature is taking up the box and the bottom is touching the blue line (don’t worry about the fact that your signature looks backwards).

Once it is touching the blue line, you’ll see a preview of what your signature will look like. Pretty cool right?[1]

Capture signature in Preview using built-in camera

Capture signature in Preview using built-in camera

When it looks good, hit Accept.

Use Your Signature

That’s great that Preview can capture your signature, but what can you do with it?

For starters, when you click on the Signature button in the Annotations toolbar, you should now see your captured signature like this:

Lion Signature Captured

Lion Signature Captured

To use it, click on your signature and then move the mouse cursor to the signature line in your PDF. Click, and you’ll see your signature there on the page.

Use the mouse cursor to move the signature to just the right place, and you can click and drag on the the circles around the edge of the signature to resize it.

Signature On PDF

Signature On PDF

When you have it the way that you like it, hit the Annotations button again and the circles will be gone. Your signature is now in the document.

My Thoughts

You can, of course, use this for anything else you can capture with your camera, not just signatures. Be creative and come up with other ideas.

One possible downside of Lion’s implementation of this feature is that it is black & white only. If you want to capture your signature in, say, blue pen, you’ll want to use another tool. I use PDFPen for that personally.

How about you? Do you “sign” your documents with a scanned signature? How do you do it?


  1. No, that is not my real signature.  ↩

Comments ( 3 )

Video: Password Protect PDFs On The Mac

This video on password protecting PDFs is part of a series of quick videos on paperless tips and topics. View more in the series here.

Sometimes you have a PDF that you want to keep from prying eyes. If you have a Mac, the Preview.app that comes with OS X has password protection functionality built in.

View the video below, or click here to watch it on YouTube. If you are able to, I recommend that you watch it with HD turned on.

Comments ( 1 )

CardIris for ScanSnap Updated For Mac Lion

Back in July, Mac OS X Lion was released, and Fujitsu was ahead of the curve and had already released Lion ScanSnap drivers.

Most things were working fine, with the exception of CardIris, the business card app that ships with ScanSnap scanners.

It looks like Fujitsu has now posted the CardIris for ScanSnap Update as of the end of August, and you can download it here.

I haven’t tried it yet, so feel free to let us know your experience in the comments positive or negative.

Update:
Some (all?) users have reported a problem saving cards even after applying the Lion update. Awesome DocumentSnap reader Fred contacted IRIS support, and this is how they responded:

Here is the link to download the Intel based 3.6.6 software which is updateable and will install on Lion. You can then download and install the 4.0.13 update. If you have a problem with the download then use Firefox, available at www.mozilla.com to download the software, Safari may cause an incomplete or corrupt download.

Fujitsu – CI3.6.6
ftp://ftp02.irislink.com/support/irisusa/CPMy-24v7IbQ/LLN/MAC/CI/ScanSnap/cd08n213_3.6.6.dmg

Fujitsu – Update 4.0.13 – If needed
http://www.irislink.com/CI5v10.7

Comments ( 4 )

Video: Use Cover Flow On The Mac To Process Documents

This video on Cover Flow is part of a series of quick videos on paperless tips and topics. View more in the series here.

If you are on a Mac and want to process your documents without using extra software, Cover Flow can be a really handy feature. I believe I first picked up this tip from Paperless Document Organization Guide interviewee Alex Satrapa, but it has also been covered in this paperless workflow forum post by DocumentSnap reader Harry.

As a bonus, I also threw in an example of using TextExpander and Hazel

View the video below, or click here to watch it on YouTube. If you are able to, I recommend that you watch it with HD turned on.

Comments ( 4 )

OCR Comparison By Marco Arment

12:38If there was some way to find out what the most used non-Apple app on my iPhone and iPad is, it would almost certainly be Instapaper by Marco Arment. I am either saving or reading articles in there every single day.

Between my Instapaper use and listening to the Build and Analyze podcast, I spend a possibly disturbing amount of time each week either listening to Marco’s voice or interacting with his work.

It was for this reason that I thrilled when he linked to my PDFPen OCR AppleScript post on his blog, Marco.org.

Besides the DocumentSnap link, his post Mac software to add searchable text to scanned PDFs is a great rundown of the different options for performing Optical Character Recognition on the Mac.

As part of my workflow, which isn’t very interesting, I’d like OCR software to recognize the text in scanned documents and embed it under the page images in their PDF files. With the text embedded, I can search the documents with Spotlight and attempt to organize them more easily.

If you are looking for OCR software for your Mac, it is worth taking a look at Marco’s post for his conclusion.

Myself, I am going to take a closer look at PDF OCR X for a future post. DocumentSnap reader Drew has had good results as he reported in this forum thread.

Do you have any OCR software to add? Let us know in the comments.

(Photo by Tom T)

Comments ( 5 )

Is Your Scanner Supported On Mac OS X Lion?

Lion RoaringI have posted about how the Fujitsu ScanSnap is ready for Lion, but what about some of the other popular scanners for going paperless? What is their status on Mac OS X Lion? Let’s find out.

NeatDesk

NeatDeskIt looks like NeatDesk for Mac has been updated for Lion. You need to make sure you have at least NeatWorks for Mac 3.5.4 and you should be good to go.

Canon imageFORMULA P-150

Canon P-150I haven’t seen any reports of the Canon P-150 not working on Lion, but when I go to Canon’s Mac Compatibility list or the P-150 product page, I don’t see Lion support or any drivers available. Do you have a P-150? Please leave a note in the comments and let us know how it is going.

Update: Reader Toralf pointed out that the Lion drivers have been posted as of 11/15/2011. You can download them here.

Doxie

DoxieDoxie, according to this forum post is fully compatible with Lion. Make sure you grab version 1.4 of the Doxie software.

Epson GT-S50

Epson GT-S50Like the Canon, the Epson GT-S50 doesn’t actually list Lion drivers on their drivers page, but when you go through the Lion wizard thing for the scanner, it takes you to this page, which explains how to get updated Lion drivers. If you use the Epson GT-S50 on Lion, please leave a note in the comments with how it is going.

That’s a roundup of four of the most common scanners that DocumentSnap users use. If you use another one, let us know in the comments how the upgrade has gone for your scanner.

(Photo by Tambako The Jaguar)

Comments ( 42 )