Scan To Box With Fujitsu ScanSnap

Scan To Box With Fujitsu ScanSnap

Box LobbyAs far as cloud providers go, Box has carved a niche for itself as a service for business. 97% of the Fortune 500 use it, and from my experience even smaller businesses like bookkeepers, financial planners, and even individuals have started to flock to it.

Unfortunately, the Fujitsu ScanSnap does not have Box integration built in. There is software you can buy to connect the two, but it is easy to set up ScanSnap-to-Box scanning yourself for free using the tools that both companies provide. Here’s one way to do it.

Install Box Sync

Box provides a tool called Box Sync that will allow you to synchronize files between Box and your Mac or PC. This is what we will be using.

When you log in to Box, you will see a button on the right that says Install Box on your computer. Click that and download the software.

Install Box Sync

Warning: When you install it, any files you have in the “root” of your Box account (in other words, not in a folder) will be copied down to your computer. If you don’t want that, move those files to a folder first.

Once it is installed and you have logged in with your Box credentials, you will see the Box Sync screen.

Box Sync

Of course, it will look a bit different on Windows but the concept is the same.

Find Your Box Folder

Box Sync will create a folder on your computer, and that is where we will be scanning to.

When you go to the Settings tab, you will see your Box Sync folder listed. Make a note of that because we will need it later.

Box Sync Folder Location

Decide Where Scans Will Go

If you want to just scan documents to the root of your Box account (in other words, not in a folder), you just need to make a note of the above folder and you can skip this step.

If you want your scans to go to a specific folder in your Box account, there is one additional thing you need to do.

In Box, find your folder (in my example it is called Box Inbox). Click the little downward triangle and choose Sync Folder To Computer.

Box Sync Folder To Computer

Once you do that, your folder should appear on your computer inside that Box Sync folder you made note of earlier.

Set Up ScanSnap To Scan To Box

If you use the Quick Menu with your ScanSnap (that little window with icons that pops up after you scan), you can just scan a document, choose Scan To Folder, and choose your Box Sync folder that you made note of earlier.

If you use ScanSnap Manager, you can create a Profile that will send scans right to that folder without your involvement.

To do that, create a ScanSnap Manager profile (in my case I am being original and calling it Scan to Box). On the Applications tab, you can either choose Scan To Folder if you want it to pop up a window allowing you to name and save it, or if you want it to be more automated, choose None (Scan To File) and it won’t prompt you at all.

Box ScanSnap Scan To File

On the Save tab, choose the Box Sync folder that you made note of earlier, or the subfolder that you selected to sync to your computer.

Box ScanSnap Save Tab

Set up the rest of the ScanSnap Manager Profile however you’d like. If you need assistance setting up profiles, you can read the ScanSnap manual or may I humbly suggest my Unofficial ScanSnap Setup Guide.

Scan Away!

Once my profile was set up, I scanned to my Box Inbox folder that I had selected to sync. You can see the document here.

Box Inbox Computer

The document automatically appears in my Box.com account.

Document in Box account

Here is it using Box’s very nice PDF viewer.

Box Preview PDF

Once you have all this set up, scanning to Box with a ScanSnap is fast and easy. Do you have a different method to scan to Box? Let us know in the comments.

About the Author

Brooks Duncan helps individuals and small businesses go paperless. He's been an accountant, a software developer, a manager in a very large corporation, and has run DocumentSnap since 2008. You can find Brooks on Twitter at @documentsnap or @brooksduncan. Thanks for stopping by.

Leave a Reply 7 comments

Alex H. - May 19, 2016 Reply

Brooks,

In this post, you mentioned the following, “Unfortunately, the Fujitsu ScanSnap does not have Box integration built in. There is software you can buy to connect the two.”

Why hasn’t either BOX or Fujitsu created a plug-in app or integrated BOX into their solution? I have called Fujitsu and been frustrated with their seeming “don’t care” attitude, or passing the buck internally to another department, to this issue. Fujitsu and BOX could have many more customers buying their great scanners and cloud solution, if they would only talk to each other and create a solution together. Fujitsu already has a Dropbox integration….why not work with BOX and create a partnering solution that will increase both of their customer bases? (BTW guys…that will increase your recurring revenue too…think about it)

With this in mind, what software integration that you mention in the beginning of this post, have you found (please include manufacturer and model, or name of the software, that will provide the easy to use solution (plug-in, etc) to this issue?) Thank you.

Reiner Knudsen - March 14, 2015 Reply

I do exactly that in order to scan to a folder where Hazel can pick it up and prepare it for Evernote. All works fine but I always get the SnapScan “Save To…” dialog along with the automatic save of the file in the background.

Any idea how I can avoid seeing this dialog?
Thanks. Reiner

    Brooks Duncan
    Brooks Duncan - March 14, 2015 Reply

    WHen you scan, don’t use “Scan To Folder”. Instead, use “Scan To File”. It will save it to wherever you have specified on the Save tab and won’t pop up the window.

Jennifer C. - February 11, 2015 Reply

Hi, Brooks. We’re doing a migration to Box.com, and so far we are very pleased. The one major disappointment so far is that we can only do a save-as from Acrobat, or our scanning software, to Box sync folders on our desktops – not into Box directly.

We’ve got 10 years of legacy documents in a very deep folder structure, and we’d like to scan directly to the target folder on Box, not park it in a sync folder, then rename and move later.

We also have way too much data to sync it all to our desktop via Box sync.

What we want is the Box Edit functionality with pdf files, not just MS Word, Excel and Powerpoint. I’ve seen many postings on the Box.com support site from users asking for this functionality for a few years now, but so far there’s nothing from Box or Adobe.

Are there any third-party connectors or other workarounds that you know of?

Thanks for your ideas.

Scan To Box With Fujitsu ScanSnap - April 18, 2014 Reply

[…] put together a really great post on how to scan to Box with a ScanSnap. He includes plenty of visuals if that’s how you learn and walks you through the steps to […]

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