When ScanSnap Cloud launched a year ago, I was excited — here was a way to scan using a modern ScanSnap without needing to go through a computer.
Since the launch, I’ve used ScanSnap Cloud a lot for scanning one-off documents to Evernote and receipts to Expensify, but I haven’t used it much to scan what I call my “file cabinet” documents. Why? The main reason had been ScanSnap Cloud’s lack of OCR.
As I wrote back in 2016:
The second thing to keep in mind is that there is no server-side OCR function. So if you scan to to ScanSnap Cloud, those PDFs will not be searchable like they would be if you scanned to your computer.
This was the biggest limitation of the service, and was by far the #1 complaint that DocumentSnap readers had.
It looks like Fujitsu has heard our complaints, because they’ve added OCR (!) and a number of new features and cloud services.
ScanSnap Cloud OCR! Yeah!
By far the biggest improvement has been the addition of OCR. In the ScanSnap Cloud window, there is a new Details… button when File format is PDF.
When you click it, there’ll be the familiar Convert to Searchable PDF checkbox, and you can choose the OCR language.
If you want your documents to be OCR’ed, check the checkbox, and hit Close.
In my experience, the server-side OCR is not quiiiiiiiiiite as good as doing it the old-fashioned way on the computer, but there’s a huge convenience benefit if you are, for example, using an iX100 away from your desk.
New Cloud Services
It seems clear that Fujitsu has been targeting workplace use of ScanSnap Cloud, especially for people scanning in the cloud. For receipts and financial documents, you can now upload to LedgerDocs, Shoeboxed, Hubdoc, Talk Accounting, and Quickbooks Online.
For the lawyers, you can also upload to Rocket Matter.
ScanSnap Cloud Gets More And More Useful
Earlier this year I was speaking at the American Bar Association TECHSHOW and I cornered a Fujitsu rep and tried to pump them for information on new hardware models.
They were noncommittal, but what they did say was that they’re really focusing on ScanSnap Cloud and adding features to make it more useful for anyone with a wireless ScanSnap.
The addition of OCR is huge, and hopefully they’ll keep adding more and more features and services.
What would you like to see the service do that it doesn’t already?