Does NeatWorks Work With Newer ScanSnaps?

Some time ago, I posted an article about how to use NeatWorks for Mac with the Fujitsu ScanSnap. In case you don’t know, NeatWorks is the software that comes with the NeatDesk and NeatReceipts scanner. Neatco sells the Mac version separately (though not the Windows version for some strange reason).

At the time, I was using a ScanSnap S300M and the latest desktop scanner was the S510M. Since then, I have had a lot of people ask if NeatWorks will work with newer ScanSnaps such as the ScanSnap S1500, the ScanSnap S1300, or the ScanSnap S1100.

The strange thing is, apparently if you ask, Neat is telling people that only the S510M and S300M are officially supported and newer ScanSnaps probably won’t work.

That sounded wacky to me, so I decided to try it out using the exact same profile that I had created back in that original post.

First I tried scanning to NeatWorks with my S1300:

NeatWorks Scansnap S1300

Then I tried with a S1100:

NeatWorks Scansnap S1300

In both cases the scanning appears to have worked fine.

Keep in mind that it seems to be Neat’s official position that it won’t work, so you are probably not going to get any help from them doing this, so caveat emptor.

Anyone run into any problems using NeatWorks with their newer ScanSnap?

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39 Responses to “Does NeatWorks Work With Newer ScanSnaps?”

  1. Debbie Lentz March 2, 2011 at 6:53 pm #

    Which is a better system, NeatWorks or Fijutsu ScanSnap 5100

    • BrooksD March 3, 2011 at 7:54 pm #

      Hi Debbie, actually NeatWorks is software and the ScanSnap is hardware so they're not really comparable. What are you looking to do and maybe I can answer better.

    • Cheyenne May 1, 2011 at 6:38 pm #

      Debbie, It's my understanding that "Scansnap Manager" is the software that comes with the Fujitsu scanner. Of all the reviews I've read; Fujitsu sounds like a better scanner than NeatDesk. I think the NeatWorks software (from Neat Company) is a less complicated file system though. Here are some good reviews: http://www.macobserver.com/tmo/article/whats_neat… …AND–> http://themacfeed.com/2010/05/review-fujitsu-scan

  2. Andreas Cerny March 4, 2011 at 2:32 pm #

    i have a Scansnap S1300 and Neatworks works most of the time, sometimes it freezes at the ocr part and i have to force quit it. I talk about the mac version

    • BrooksD March 4, 2011 at 2:44 pm #

      Thanks for the report Andreas. I wonder if that happened with the S300M too or if it is specific with the S1300.

      • AtariBaby June 23, 2011 at 3:04 pm #

        As a Mac user I found out the hard way that Neatworks/Neatreceipts are just something to avoid. The Mac software and drivers are a total mess. The way to go with Mac is to install Parallels or other method to use Windows on Mac, and use the Windows version of the product. By all means, search for yourself and you'll see the agonizing cries on forums everywhere.

        • Brooks June 23, 2011 at 3:10 pm #

          Thanks, I’m hearing more and more reports like that.

        • Alysa August 1, 2011 at 9:37 am #

          How do you use the Fujitsu Scansnap with Neatworks. I thought this couldn't be done. I like the Neatworks software but I hate the scanner and would love to get the Fujitsu but have always heard it is not possible to use it unless I am on Mac.

          • AtariBaby August 1, 2011 at 11:24 am #

            Actually at one time you could do this in Windows and now apparently you cannot. I apologize for my earlier mistake. You are forced to use the Windows scanners with the Windows product currently.

  3. @taxwright March 8, 2011 at 8:06 pm #

    I have a Neat Receipts scanner and would like to know if I can make it work with evernote?

    • BrooksD March 8, 2011 at 8:14 pm #

      Do you use Mac or Windows?

  4. Troy Sorzano April 13, 2011 at 2:57 am #

    Is neat the only receipt company? Or will snapscan windows save receipts with the data like neat does? I am only interested in receipt management and busines cards. Should I go with neat or snap?

  5. Cheyenne May 1, 2011 at 7:48 pm #

    So… has anyone used NeatWorks for Mac with the Fujitsu s1500m? If so; how's it goin'? I've wanted to buy them for awhile but first I need to know that they are compatible.

  6. Tom June 28, 2011 at 8:22 pm #

    I've just started using Neatworks and the S1500M. Everything works so far but it's only been a week. I wish I knew of Shoebox before I bought the scanner. BUT! I do like the scanner! Not so much Neatworks…

    • BrooksD June 28, 2011 at 9:36 pm #

      Great, thanks for the report Tom.

    • Cheyenne March 7, 2012 at 7:28 pm #

      So.. have you continued to use your Neatworks software? If so, is it still compatible with your S1500m? I just purchased the scanner and I really hope the Neatworks works out.

  7. Jeremy July 28, 2011 at 11:26 pm #

    I have two fujitsu scanners (S510 and S1500). I have Neat Receipts (3.0) on an XP system and NeatWorks (4.0) on a Window7 (64 bit) system. I know that you are able to use these scanners with the Mac system. Is there anyway of using them on a Windows system. Any work arounds or back door methods to get them to work together. Any help or suggestions would be greatly appreciated.
    Does anyone know if Neatco is planning to release a stand alone NeatWorks for Windows that will allow third party scanners? Thanks again.

    • BrooksD July 29, 2011 at 3:31 pm #

      I was in the process of writing that "no, there is no way I know of to use the ScanSnap with NeatWorks on Windows", but I did have one idea. I think in the Mac version of NeatWorks, you can set it to watch a folder and import and export documents to that folder. Can the Windows version of NeatWorks do that? (I don't have it). If so, maybe you could scan to that folder with your ScanSnap and then have NeatWorks import the documents.

  8. Jasper August 15, 2011 at 11:12 am #

    Have Fujitsu S1500. Will this work with Neatworks software. If so, what are the settings?

    • BrooksD August 17, 2011 at 6:42 pm #

      Unfortunately the Windows version of the NeatWorks does not work with the ScanSnap, as far as I know.

    • gjtjhft April 7, 2012 at 4:32 am #

      click printer and look for net and click printer

  9. cuzisaz October 26, 2011 at 5:30 pm #

    i have a mac, using neatworks, it will not find my scan snap s 1300. any hints as to how to make them cooperate?

    • BrooksD November 25, 2011 at 2:50 pm #

      Not sure why it won't find it, but what you can do is just manually create a profile in ScanSnap Manager and on the Application tab, set it to NeatWorks. That should work.

      • Cheyenne March 7, 2012 at 2:42 pm #

        *For those whom need step by step instructions… like me :)…
        Here's instructions for creating a profile for NeatWorks: [http://www.neatco.com/media/43554/nwm_scansnap_configuration.pdf]

        * I just got the s1500m. Do I need to download Evernote; if I'm going to use NeatWorks software?

        • BrooksD March 7, 2012 at 3:02 pm #

          Nope, if you're not going to be using Evernote for cloud storage, you definitely don't need go download Evernote.

          • Cheyenne April 9, 2012 at 2:02 pm #

            I have downloaded Neatworks v3.5 for my ScanSnap s1500m. Should I configure them through the ScanSnap menu or Neatworks menu? Neatworks software installations instructions says add via ScnanSnap menu "if I want to customize settings".

            I'm still new to ScanSnap Manager software so don't understand what the heck I'm doing yet or how to customize. I want some PDF's to be editable; to scan handwritten papers and for all to be searchable. Don't know how I will accomplish this yet (esp. between both software programs) but, I guess having the best configuration method would be a good place to start:). Thank you for any advice.

            Please tell me if I'm not in the correct forum or if I am inappropriate, in any way… I'm fairly new to forums. Thank you.

          • BrooksD April 10, 2012 at 10:19 am #

            I am not sure if it matters, but I think I would personally set up the profile from ScanSnap Manager. Then you have more control.

            Regarding handwritten papers, neither ScanSnap Manager nor NeatWorks can recognize handwriting, so you might be a bit out of luck there. You might have to do some playing around with PDF keywords or better yet, make the file name have the main keywords you want to be able to find.

          • Cheyenne April 15, 2012 at 8:01 pm #

            •Thanks for your prompt reply! Sorry mine's kinda not. I configured through ScanSnap menu. I'm guessing if I had configured via Neatworks; all scans would have gone to Neatworks w/ no other options available (profiles,,). One thing I'm confused about is: what to put for the "Save" tab. Neatworks library?

            Bummer about the handwriting docs. Thought Fujitsu could change handwriting into editable text (must have misunderstood the ads). Searchable file names should work for some… good idea! Thanks so much for your help. Now I can play around with it and figure out how they work:).

  10. nancy November 9, 2013 at 12:58 pm #

    I have a pc and a scansnap IX500, will neatworks work on my system and sync with scansnap?

    • BrooksD November 9, 2013 at 1:05 pm #

      I'm afraid not.  -Brooks

    • Mdemmer76 December 3, 2013 at 8:18 pm #

      Just a suggestion, not sure if it works or not… Scan the docs using the fujitsu onto your PC first and then simply import the scans from PC to neatworks. It's an extra step and not as convenient as direct scanning, but theoretically it should work. Let us know if this is successful!

      • Michael McGovern February 20, 2014 at 7:09 am #

        Hate to bump a dead thread but I came here looking for answers, found them and I will leave some too.

        @Mdemmer76 – Your suggestion works just fine. I have been using a program called Scan to PDF on my iMac to create the receipt PDF files and then I import them into Neat for Windows either in Parallels or Boot Camp. It is no hassle at all since you can select multiple PDF files to import at once. I usually scan every day when I get home and then run the import once a week.

  11. Axel February 23, 2014 at 8:28 am #

    Just started using the scansnap ix500 with the neat softare, works like a charm

    • Brooks Duncan February 23, 2014 at 8:33 am #

      Awesome thanks for your report, Axel.

    • donna March 31, 2014 at 10:07 pm #

      i have the neat desk scanner and software for windows, just purchased it, hate the scanner but love the software, i want to purchase the fujitsu ix 500 scanner whiich i think is the best, you said neatworks software works did you have to make any adjustments? i am using it to send receipts etc to quick books

      • Brooks Duncan April 1, 2014 at 12:30 pm #

        I haven’t tried this myself as I don’t have Windows NeatWorks, but you can use the ScanSnap to scan to your hard drive and then import it to NeatDesk manually. There are some comments above that describe it.

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