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12 Days Of Paperless Gifts – Book and Object Scanners

12 Days Of Paperless GiftsThis is Day 4 in a 12 Post series: 12 Days Of Paperless Gifts. If you know someone who could use some help going paperless, or if you’d like to drop some hints, this series is for you. Don’t worry, the regular DocumentSnap tips will still be flowing.

Normally I am all about the document scanners, but sometimes one needs to scan things that won’t fit into a document feeder.

Some perfect examples of this are books, magazines, delicate genealogical documents or photos, and even physical objects.

There are some new scanners that are tailor made for scanning these types of objects. Here are a few examples:

Fujitsu ScanSnap SV600

ScanSnap SV600

  • Who is it for?: Windows or Mac users who want fast, accurate book and object scanning.
  • How fast is it?: 3 seconds per page
  • How big is it?: 8.26“ x 6.14” x 15.08".
  • How much does it weigh?: 6.61 pounds.
  • What software does it come with?:
    ScanSnap Organizer (Windows),
    Adobe Acrobat XI Standard (Windows),
    Rack2-Filer Smart (Windows)
    ABBYY FineReader For ScanSnap (Both),
    CardMinder (Windows),
  • Anything else cool?: It can autodetect separate documents, so you can lay down a bunch of business cards, photos, or receipts, and it will automatically scan them as separate pages or files.
  • Where can I buy it?: Amazon

Doxie Flip

Doxie Flip

  • Who is it for?: Windows or Mac users who want to be able to scan small notebooks, photos, and objects without needing to be tied to a computer.
  • How fast is it?: 7 seconds per scan
  • How big is it?: 10.23 x 6.46 x 1.34” (26.0 x 16.4 x 3.4 cm)
  • How much does it weigh?: 1.26 lbs. (570 g)
  • What software does it come with?:
    Doxie Scanning & Sharing Software
  • Anything else cool?: It runs off AA batteries and scans to an SD card, so you don’t need to be hooked up to a computer.
  • Where can I buy it?
    Amazon, Doxie Store
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12 Days Of Paperless Gifts – Mobile Document Scanners

12 Days Of Paperless GiftsThis is Day 3 in a 12 Post series: 12 Days Of Paperless Gifts. If you know someone who could use some help going paperless, or if you’d like to drop some hints, this series is for you. Don’t worry, the regular DocumentSnap tips will still be flowing.

So: desktop document scanners? Check. Home document scanners? Got it.

For those who need a truly portable scanner, or if you want to go to an even lower price point, mobile document scanners can be a great way to go.

Here are some good choices:

Fujitsu ScanSnap S1100

ScanSnap S1100

  • Who is it for?: Windows or Mac users who want extreme mobility.
  • How fast is it?: 8 pages per minute, single sided.
  • How much paper can it hold?: 1 page.
  • How big is it?: 10.74“ x 1.87” x 1.33".
  • How much does it weigh?: 1.5 pounds.
  • What software does it come with?:
    ScanSnap Organizer (Windows),
    ABBYY FineReader For ScanSnap (Both),
    CardMinder (Windows),
    CardIris (Mac)
  • Where can I buy it?: Amazon

Doxie One

Doxie

  • Who is it for?: Windows or Mac users who want to be able to scan without a computer.
  • How fast is it?: 7.5 pages per minute
  • How much paper can it hold?: 1 sheet
  • How big is it?: 10.5“ x 1.7” x 2.2"
  • How much does it weigh?: 13.6 oz
  • What software does it come with?:
    Doxie Scanning & Sharing Software
  • Where can I buy it?
    Amazon
    Doxie Store

NeatReceipts

NeatReceipts

  • Who is it for?: Windows or Mac users who want to be able to scan and extract receipt information.
  • How fast is it?: 3–5 receipts per minute.
  • How much paper can it hold?: 1 sheet
  • How big is it?: 10.8“ x 1.6” x 1.3"
  • How much does it weigh?: 10.6 oz
  • What software does it come with?: NeatWorks
  • Where can I buy it?
    Amazon Windows
    Amazon Mac

iScan Air

iScan Air

  • Who is it for?: People who want a truly wireless scanning experience and want to be able to scan directly to a mobile device or computer without wires.
  • How fast is it?: 12 seconds per page
  • How much paper can it hold?: 1 sheet
  • How big is it?: 10.6“ x 2.8” x 2"
  • How much does it weigh?: 1.28lbs
  • What software does it come with?: iScan Air app needs to be downloaded.
  • Where can I buy it?: Amazon
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12 Days Of Paperless Gifts – Personal Document Scanners

12 Days Of Paperless GiftsThis is Day 2 in a 12 Post series: 12 Days Of Paperless Gifts. If you know someone who could use some help going paperless, or if you’d like to drop some hints, this series is for you. Don’t worry, the regular DocumentSnap tips will still be flowing.

The last gift suggestion desktop document scanner. That type of scanner is extremely powerful, but it might be overkill for someone who has a bit less paper, or wants to save on space. If your recipient wants something a bit more compact (and you want to save some money), a personal document scanner might be just the ticket.

A “personal document scanner” is a scanner that is smaller than a full desktop scanner, but larger and more powerful than a specialized mobile scanner. You can still take them around with you, and you can put them away in a drawer when you aren’t using them, but they have document feeders and scan double-sided. A great compromise in the best sense of the word.

So, whether your criteria is size, portability, or cost, here are a few options:

Fujitsu ScanSnap S1300i

ScanSnap S1300i

  • Who is it for?: Windows or Mac users who want ease of use and high quality scans.
  • How fast is it?: 12 pages per minute, double sided.
  • How much paper can it hold?: 10 pages.
  • How big is it?: 11.2“ x 3.9” x 3".
  • How much does it weigh?: 3.1 pounds.
  • What software does it come with?:
    ScanSnap Organizer (Windows),
    ABBYY FineReader For ScanSnap (Both),
    CardMinder (Windows),
    CardIris (Mac),
    Ability to scan to cloud services like Evernote, Dropbox, etc.
  • Where can I buy it?: Amazon

Canon imageFORMULA P–215

Canon imageFORMULA P-215

  • Who is it for?: Mac or Windows users who need TWAIN compatibility or the ability to scan cards.
  • How fast is it?: 15 pages per minute B&W, 10 pages per minute Color, double sided.
  • How much paper can it hold?: 20 pages.
  • How big is it?: 11.2“ x 3.7” x 1.6".
  • How much does it weigh?: 2.2 pounds.
  • What software does it come with?:
    Canon CaptureOnTouch
    Canon CaptureOnTouch Lite
    Nuance PaperPort (Windows)
    NewSoft Presto! PageManager (Mac)
    NewSoft Presto! BizCard
  • Where can I buy it?
    Amazon US
    Amazon Canada
    Amazon UK
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12 Days Of Paperless Gifts: Desktop Document Scanners

12 Days Of Paperless GiftsThis is Day 1 in a 12 Post series: 12 Days Of Paperless Gifts. If you know someone who could use some help going paperless, or if you’d like to drop some hints, this series is for you. Don’t worry, the regular DocumentSnap tips will still be flowing.

If your special someone has a reasonable volume of paper, you’ll be doing them a favor by hooking them up with a proper document scanner.

These specialized tools can make it super-fast to digitize a stack of paper without the hassle of having to feed in or flip over pages.

Here are a few of my favorite options:

Fujitsu ScanSnap iX500

ScanSnap iX500

  • Who is it for?: Windows or Mac users who have a lot of paper to scan, and want to go paperless quickly and easily.
  • How fast is it?: 24 pages per minute, double sided.
  • How much paper can it hold?: 50 pages.
  • What software does it come with?:
    ScanSnap Organizer (Windows),
    Adobe Acrobat XI Standard (Windows),
    ABBYY FineReader For ScanSnap (Both),
    CardMinder (Both)
  • Anything else cool?: You can scan via wi-fi to a computer or mobile device. You can set up predefined profiles to quickly scan to any location or application you’d like.
  • Where can I buy it?: Amazon

NeatConnect

NeatConnect

  • Who is it for?: Windows or Mac users who want to be able to scan, categorize, and export receipts.
  • How fast is it?: 24 pages per minute, double sided.
  • How much paper can it hold?: 50 pages.
  • What software does it come with?:
    NeatWorks.
  • Anything else cool?: You can scan wirelessly and directly to the cloud. You don’t need to scan to a computer. You can scan directly to Dropbox, Evernote, or Neat’s own NeatCloud service.
  • Where can I buy it?: Neat.com

Note: If you buy any of these products using these links, you’ll be contributing to the DocumentSnap Festivus fund. Thanks!

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Mustek iScan Air Review

So I was standing in my kitchen having a beverage while an epic Battleship battle was going on in the next room. I said to my wife, “I’m going to be testing a scanner tomorrow and I am pretty sure I am not going to like it.”

I then went on to list the reasons why this was the case, but I have to admit: the Mustek iScan Air surprised me quite a bit.

iScan Air

But First, A Rant

It is always a letdown when you unpack a new device, go to use it, and… you have to let it charge for a 4 hours. This is the case with the iScan Air, and it is unfortunate.

I complained about this in my Doxie Go review as well, and I suspect that is part of the reason they went with AA batteries with the Doxie One.

I’m sure there is a good technological reason why you need to do this, but it is still a bummer.

All Wireless, All The Time

Many manufacturers call their scanners “wireless”, but Mustek is not kidding – the iScan Air has no internal or external storage. It is purely a wireless scanner.

First you install an app to your Mac, PC, iOS device, Android device, or Windows Phone device, and you scan directly via wi-fi to that app. No physical connection to your computer required.

To accomplish this, the scanner creates its own private Wi-Fi network and you connect your computer or mobile device to it.

iScan Air Wifi

Once you’ve connected, you fire up the app and hit the Scan button in the app. The scanner won’t scan anything unless it has that connection.

This approach can be a bit of a pain since you have to jump on and off your own wi-fi network, but the advantage is that you don’t need to mess around with routers and firewalls. You are connected directly to the scanner.

iScan Air App

iScan Air Mac App

The iScan Air app is extremely simple. You can set the resolution to Regular (300dpi) or Fine (600dpi) and that’s about it.

Once you scan your document or photo, you can either hit Cancel or Save it.

On a mobile device, the scans are saved as JPG to the camera roll. You can then take that image and open it in another app or share it.

On Mac and Windows, you can either save it as JPG or as PDF.

There is no OCR capability, nor is the ability to “staple” or manipulate the scans as with the Doxie.

Scan Quality

The iScan Air software does do some basic cleaning up of images after you scan. Here are some images that I scanned while cramped at this small Starbucks table.

Judge for yourself, but I would submit that the Air does a better job scanning photos and color images than black & white documents.

Size & Weight

The iScan Air weighs 580g (1.28 lbs) and measures 273 x 70 x 50 mm (10.6“ x 2.8” x 2"). When you pick it up, it definitely feels on the heavy side. I suspect that’s because of the battery.

Bottom Line

As mentioned, I went into this review not expecting to like the scanner, but I was pleasantly surprised. The direct wireless scanning works well, and you can seamlessly switch from device to device.

The main improvements need to be made on the software side. If they can enhance the scan management functionality (Doxie is the winner here), I think this could be a good scanner for the price, which is currently $150 on Amazon.

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Doxie Flip Review – More Than A Document Scanner

There’s been an interesting trend lately: document scanner companies are starting to come out with scanners that can scan more than just paper. Sure, you can scan photos with most document scanners, but how about fabric? How about Beyblades?

These scanners come in the more high-end variety, but I’ve recently received a review copy of a really fun scanner called the Doxie Flip[1].

Doxie Flip Closed

The Doxie Flip is a tiny little flatbed scanner with a 4×6" glass scanning surface. It is cordless, running off 4 AA batteries, and can scan paper, photos, and pretty much anything else that you put on (or under!) the glass.

Doxie Flip Open

Scan Photos

You can scan at 300 or 600dpi. Here’s a 300dpi scan (Full size version here).

Doxie Flip Turkey 550

Pop The Top

Even though the Flip is nominally a flatbed, you can take the top off and use it to scan mostly… anything.

One great use of this is scanning smaller notebooks. There is a plastic bottom, so you can see exactly where you’ll be scanning.

Doxie Flip Notebook

Here’s the output of a notebook scan in PDF format.

The scanner and associated software has AutoStitch capability, which means if you are scanning something that is larger than its 4×6 size, you can scan it piece by piece and it will join it together.

Scan 3D Objects

As I mentioned earlier, you aren’t limited to scanning paper and photos. You can scan fabric and even 3D objects.

In my experience, the 3D scanning works best for objects where the Flip can lie flat on top of it. Here is a scan of my very dirty and chipped up iPhone.

Doxie Flip iPhone

Here’s my son’s Beyblade, which for some reason is on my desk.

Doxie Flip Beyblade

Doxie Software

I have long been a fan of Doxie products, as you can probably tell from my Doxie Go review and my Doxie One review. Part of that is the hardware, but I feel that Doxie products really shine when it comes to software.

They make it easy and friendly to work with your scans, and the Doxie Flip is no exception.

Doxie Flip Software

You can manipulate your documents and images, “staple” them together to join them into a single document, and export them to PDF, JPG, or upload them to cloud services such as Evernote or Dropbox.

If you want to clean up or adjust any of the scans, you can do that in the software as well.

Doxie Flip Adjustment

One weird thing about the Doxie Flip – you can export to PDF, but you can’t use Doxie’s OCR capabilities to make those PDFs searchable. Not sure why that is, but there you go.

Fun and Portable

The Doxie Flip is an interesting device. If you’re looking for a scanner to go paperless, this is probably not the one. However, if you want a fun and easy way to scan photos and other small objects, it works quite well and is very versatile.

I can’t see myself using a Flip a whole lot (mainly because I don’t have many physical photos and don’t write in paper notebooks anymore), but I will bet there are some readers out there who will see this and think “this is perfect!”


  1. That’s a referral link. If you buy a Flip through that link, you’ll be buying me an Americano. Thanks!.  ↩

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Fujitsu ScanSnap On Mavericks – Your Experience?

MavericksTo my great surprise, the latest version of Mac OS X, 10.9 Mavericks, was released yesterday. I am about to go on a trip so I am holding off upgrading for a bit, but I want to check – how is the Fujitsu ScanSnap on Mavericks working for you?

ScanSnap Mavericks Compatibility

The short version is, all modern ScanSnap models seem to be supported.

If you want further details, here is the support page for each model:

  • ScanSnap iX500: Supported. See this page and the instructions below.
  • ScanSnap S1500/S1500M: Supported. See this page and the instructions below.
  • ScanSnap S1300/S1300i: Supported. See this page and the instructions below.
  • ScanSnap S1100: Supported. See this page and the instructions below.
  • ScanSnap S510M: Supported. See this page.
  • ScanSnap S300M: Supported. See this page.

Preparing Your ScanSnap For OS X Mavericks

If you have an ScanSnap iX500, S1500, S1500M, S1300i, S1300, or S1100, the best way to go is to do an online update.

To do that:

  • Make sure ScanSnap Manager is running
  • Go to Help > Online Update
  • Follow the instructions

If you want to see this in video form, I’ve created a short video.

Adobe Acrobat

Have you tried Acrobat 8 or 9 on Mavericks? How does it work for you? You can also keep an eye on this Roaring Apps page for user reports.

Your Experience?

So, how is your ScanSnap and related software working on Mac OS X Mavericks?

I’d appreciate it if you left a comment either way. I’ll update this post as new information becomes available.

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Introducing NeatConnect

NeatConnect FrontWireless scanning is the big feature for scanners this year, and Neat has just released their entry: the NeatConnect.

It allows you to scan without being plugged into a computer, and can e-mail your document, upload it to Neat’s NeatCloud service, or upload it to SkyDrive, Evernote, Dropbox, Google Drive, Box, or FTP.

It can also scan via USB to a computer, if you are not into the whole cloud thing.

What I can’t tell yet is if it can scan wirelessly to a computer.

I hope to get my hands on one of these to review soon, but in the meantime you can check out my friend Mike Vardy’s writeup at Cult of Mac. It looks like a pretty remarkable machine.

If you want to see a video and more information, you can check out Neat’s pre-order page.

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Tips, Techniques and Tools to Make Scanning Easier

Paper Clip Monster... ahhh!If you are dealing with any significant paper volume, you are always looking for ways to optimize and make things more efficient.

However, when we look to optimize things, we usually look at what we do on our computers. This is important, of course, but you can reap surprising benefits by looking at how you handle your physical paper before you scan it.

I have written about how I do some document preparation, and ScanSnap Community has some nice tips, but awesome DocumentSnap reader Jim Sewell from JimSComputing gave me the idea for some more. Thanks Jim!

Here are a few that Jim shared from the trenches:

We used a ton of Tacky Finger. It made such a huge difference when dealing with a stack of paper and I never would have believed it.

Also when prepping the papers it was much more efficient to grab the top paper with one hand, lift it up so you can see the next to make sure there are no staples, etc, then use the other hand to “feed” the next page to the first hand as you bring it down to the stack. Lift-look-lower-grab the next page-add it to the growing stack you are raising and lowering. When you have to prep papers to avoid feeding your ScanSnap a steel staple diet it is very helpful.

He also has some other document prep tips:

Put all the small register receipts together so you aren’t wasting energy going from tiny to 8×11 paper. Any time I can get a stack of normal paper together when scanning a batch I am happy because they go through easier and then I can adjust the guides for the next size or the oddball sizes. [Brooks: I do this too. The ScanSnap is pretty good for dealing with multiple-widthed pages without adjusting the guides, but I tend to do it anyways.]

I have had trouble with papers that were folded over in an envelope for a while folding back on themselves when I try to scan them. If I leave them out for a day or two laying flat, or if I can manage to slightly bend them longwise it seems to help them stay straight while feeding.

Another tip I would add is if you are working with delicate or weird-shaped pages, a carrier sheet can be really helpful. The larger ScanSnaps like the ScanSnap S1500 come with them, but you can buy them on Amazon. A reader found that they can also work with non-ScanSnaps too.

Also, this sounds obvious, but get a good staple remover. I was recently introduced to these push-style removers instead of the old-school jaws ones. What a difference.

Do you have any physical paper tips that make you more efficient? Leave a comment and let us know. Thanks Jim!

(Photo by millicent_bystander)

Comments ( 3 )

Mobile Scanner – 12 Days Of Paperless Gifts

GiftboxThis is Day 3 in a 12 Day series: 12 Days Of Paperless Gifts. If you know someone who could use some help going paperless, or if you deserve to treat yourself, this is the place. If you don’t, feel free to ignore this series. Normal DocumentSnap posts will still be coming!

We’ve covered desktop document scanners and home document scanners, so it is time to complete the trifecta. If you or your special someone needs a truly portable scanner, or if you want to go to an even lower price point, mobile document scanners might be the way to go.

Here are some good choices:

Fujitsu ScanSnap S1100

ScanSnap S1100

  • Who is it for?: Windows or Mac users who want extreme mobility.
  • How fast is it?: 8 pages per minute, single sided.
  • How much paper can it hold?: 1 page.
  • How big is it?: 10.74“ x 1.87” x 1.33".
  • How much does it weigh?: 1.5 pounds.
  • What software does it come with?:
    ScanSnap Organizer (Windows)
    ABBYY FineReader For ScanSnap
    CardMinder (Windows)
    CardIris (Mac)
  • Where can I buy it?
    Amazon US
    Amazon Canada

Doxie One

Doxie

  • Who is it for?: Windows or Mac users who want to be able to scan without a computer.
  • How fast is it?: 7.5 pages per minute
  • How much paper can it hold?: 1 sheet
  • How big is it?: 10.5“ x 1.7” x 2.2"
  • How much does it weigh?: 13.6 oz
  • What software does it come with?:
    Doxie Scanning & Sharing Software
  • Where can I buy it?
    Amazon
    Doxie Store

Doxie Go

Doxie

  • Who is it for?: Windows or Mac users who want to be able to scan without a computer.
  • How fast is it?: 7.5 pages per minute
  • How much paper can it hold?: 1 sheet
  • How big is it?: 10.5“ x 1.7” x 2.2"
  • How much does it weigh?: 14.2 oz
  • What software does it come with?:
    Doxie Scanning & Sharing Software
  • Where can I buy it?
    Amazon

NeatReceipts

NeatReceipts

  • Who is it for?: Windows or Mac users who want to be able to scan and extract receipt information.
  • How fast is it?: 3–5 receipts per minute.
  • How much paper can it hold?: 1 sheet
  • How big is it?: 10.8“ x 1.6” x 1.3"
  • How much does it weigh?: 10.6 oz
  • What software does it come with?: NeatWorks
  • Where can I buy it?
    Amazon Windows
    Amazon Mac
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